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Court Operating Rules

Section/Rule:COR 8
Subject: Court Operating Rule 8 Publication / Adopted Date:May 10, 1983
Topic:Records Retention and DestructionRevised / Effective Date:January 1, 2012

COURT OPERATING RULE 8

8.01 UNIFORM RETENTION,TRANSFER AND DESTRUCTION SYSTEM
8.02 DEFINITIONS
8.03 RECORDS TRANSFER/DESTRUCTION PROCEDURES
8.04 RECORDS RETENTION/ DESTRUCTION SCHEDULE Addendum: MICROFILMING GUIDELINES FOR MISSOURI COURTS

8.01 UNIFORM RETENTION/TRANSFER/DESTRUCTION SYSTEM
(Adopted Aug. 1, 2003, eff. Jan. 1, 2004. Amended Dec. 23, 2003, eff. Jan. 1, 2004; Sept 10, 2009, eff. Jan. 1, 2010.)

8.02 DEFINITIONS
(A) Confidential Records. Such records include:
(D) Disposed Cases.
(1) Account ledgers;

(2) Bank statements and reconciliations;

(3) Cancelled and voided checks;

(4) Check registers;

(5) Deposit slips;

(6) Fee bills;

(7) Monthly reports of fees or fines;

(8) Copies of the receipts;

(9) Receipt and disbursement control journals; (Adopted Aug. 1, 2003, eff. Jan. 1, 2004. Amended Dec. 23, 2003, eff. Jan. 1, 2004; Sept. 10, 2009, eff. Jan. 1, 2010; Feb 18, 2010, eff. July 1, 2010; July 2, 2010, eff. July 2, 2010.)

8.03 RECORDS TRANSFER/DESTRUCTION PROCEDURES
(1) Records in Paper Format.
(2) Records in Electronic Format. (D) Procedures for Transfer of Open Records.
(E) Procedure for Destruction of Open and/or Confidential Records.
(F) Exceptions. Damaged Records.

(Adopted Aug. 1, 2003, eff. Jan. 1, 2004. Amended Sept. 10, 2009, eff. Jan. 1, 2010; Feb 18, 2010, eff. July 1, 2010; Apr. 11, 2011, eff. Jan. 1, 2012.)

8.04 RECORDS RETENTION/ DESTRUCTION SCHEDULE
8.04.1 Appellate Court Cases

8.04.2 Criminal Cases

(B) Case resulting in dismissal (of all charges):
(3) Felony - remainder of case file: 1 year after final disposition;
8.04.3 Civil and Domestic Relations Cases

8.04.5 Juvenile Cases

8.04.6 Municipal or County Ordinance Cases (Includes Certification and Trial de Novo)

8.04.7 Other Records of Divisions of the Circuit Court
8.04.8 Administrative Records

Addendum
(Amended July 1, 2010, eff. July 2, 2010.)