Charge Disposition & Sentencing Topics

Charge Disposition Guide

 

Related Disposition (CMADISP)

The Related Disposition (CMADISP) form is a tab-based form allowing the user to perform multiple tasks in one place. These tasks include amending charges on a case, disposing of charges on a case, or associating sentencing records to charges on a case. Tab security is determined by the user’s security level.

!

To add charges, please refer to the Case Initiation Maintenance (Charge Tab) topic for further information.

 

Access the form by typing CMADISP in the Direct Access field. The following form opens:

Control Block

Case ID: Indicates the Case ID given within the initiating process. The Case ID LOV button accesses the Case Query (CDICASE) form to search for the appropriate case.

 

Warrant Indicator: Located directly to the right of the Case ID description, this field displays the word "WARRANT" if there is an active warrant associated to the case.

Party ID: Indicates the party associated to the case entered in the Case ID field. The Party ID LOV button accesses the Party (CDAPRTY) form to select the appropriate party.

Warrant Indicator: Located directly to the right of the Party name description, this field displays the word "WARRANT" if there is an active warrant associated to the individual.

File Locn: Identifies the physical location of the case file. The File Locn LOV button contains a list of locations to choose from.

Navigation Pane

View Filing Date: Switches the date information to the date the charges were filed on the case.

Amend to Original: Amends a charge back to its original after it has been changed.

View Due Date: Currently, this field is not used in Missouri courts.

View Charge Date: Switches the date information to the date the offense occurred.

Change Violation: Inserts a blank record for entering an amended charge code and notes the original violation as being changed/modified by placing a "C" in the Maintenance field.

Delete Sentence: Allows the user to delete a sentence record.

Change Disposition: Inserts a blank record for entering a different disposition record and notes the original disposition as being changed/modified by placing a "C" in the Maintenance field.

!

The Change Disposition option in the Navigation Pane should only be used when a disposition has been entered in error.

The ECH Disposition reporting process will resend to the Highway Patrol any disposition that has been changed.

 

Delete Disposition: Allows the user to delete a charge disposition.

Copy Disposition: Allows the user to copy the highlighted disposition to all undisposed charges. Provides an alert, this action will copy the selected disposition and disposition date to all undisposed charges. Selecting OK to the alert only copies the dispositions. Nothing is saved until changes to the Disposition Tab are saved.

Site (COASITE): Accesses the Site Defined Fields Update (COASITE) form to associate site defined information to a sentence.

Fine: Accesses the Fines Window to enter the appropriate fine amount and create an accounts receivable record.

Charge Tab

 

The first tab of CMADISP is the Charge Tab. Use this tab to amend charges that have been filed against a party on a case. The information displayed on this form can be modified on the Case Initiation Maintenance (CMAINIT) form, Charge Tab. Any changes made are reflected on both forms.

Detail Block

L

To locate a specific charge when many appear:

  • Press the F7 key.

  • Enter the Chrg No, Charge Code, or Charge Date.

  • Press the F8 key to execute the query.

 

Chrg No: Displays the system assigned number indicating the order of entry for the charge. This is NOT the number of counts on a charge.

Charge Code: Displays the charge code associated to the party. The Charge Code LOV button accesses the Local Code Rule (CZRLCOD) form to search for the appropriate charge.

Description: Displays the charge code description associated to the charge code.

NCIC: Displays the National Crime Information Center (NCIC) charge code modifier, if required.

Filing Date: Displays the date the offense was filed with the court by the prosecutor. It may be modified. This is a toggle field with the Charge Date field. Selecting the View Charge Date option in the Navigation Pane displays the Charge Date field; selecting the View Filing Date option displays the Filing Date field.

Charge Time: Displays the time the offense occurred and may be modified.

L

When amending a charge, the Filing Date field can be modified, as appropriate.

 

Maint: Displays a "C" if the charge has been amended.

DMV: Currently, this field is not used in Missouri courts.

Enh: Currently, this field is not used in Missouri courts.

Text: Displays text associated to the highlighted charge.

Disposition Tab

 

The second tab of CMADISP is the Disposition Tab. Use this tab to dispose of charges that have been filed against a specific party on a case.

!

The Disposition Tab disposes only the charges on the case. Please refer to the Disposing of Cases topic for further information.

 

Detail Block

Chrg No: Displays the system assigned number indicating the order of entry for the charge. This is NOT the number of counts on a charge.

Charge: Displays the charge code associated to the party.

Description: Displays the charge code description associated to the charge code.

Maint Code: Displays a "C" if the charge disposition has been modified.

Disp: Identifies the disposition code associated to the disposition of the charge. The Disposition LOV button contains a list of charge disposition codes.

Description: Displays the description associated to the disposition code.

Disp Date: Indicates the date the charge was disposed. The field auto-fills with the system date and can be modified, if necessary.

Enh: Currently, this field is not used in Missouri courts.

Sentence Tab

 

The third tab of CMADISP is the Sentence Tab. Use this tab to enter sentence information that has been ordered for a specific party on a case. Multiple sentences can be entered for each charge.

Detail Block

Case ID: Indicates the ID given within the initiating process. The Case ID LOV button displays a list of criminal cases associated to the Party ID which are eligible for sentencing.

Charge: Indicates the charge code to which sentence information is to be associated. The Charge LOV button accesses the Charge Code Window.

The Charge Association Window displays the current eligible charge records for the highlighted Case ID as entered on the Disposition Tab of the Related Disposition (CMADISP) form.

 

Description: Displays the description associated to the charge code.

check box: A check mark displays in the box located between the Charge Description and Charge Number fields if multiple charges were assigned using the above window. This initial indicator disappears when the form is cleared or upon re-entry.

Chrg No: Displays the system assigned number indicating the order of entry for the charge. This is NOT the number of counts on a charge.

Sent: Indicates the sentence code to be associated to the charge. The Sent LOV button contains a list of sentence codes.

Seq: Identifies the sequential number of each sentence entered into the system. This field is system maintained and displays when the record is saved. Use this number to associate sentences running concurrently or consecutively.

Length: Indicates the court ordered length associated to the sentence.

 

L

Enter a value of 0 in the Length field when recording a Fine sentence.

Enter the value of the corresponding program in the Length field when recording an SIS sentence. (For example, if an SIS sentence is accompanied by 2 years probation, enter the value of 2 in the Length field.

If an individual is sentenced to 3 years and 6 months, enter 42 in the Length field and select Months for the Unit field.

 

Remain: Indicates the remaining time left on the sentence. This field is system calculated based on information found in the Length, Served and Start Date fields.

Cons: Identifies the system assigned sequence number of the sentence record with which a sentence runs consecutively.

Conc: Identifies the system assigned sequence number of the sentence record with which a sentence runs concurrently.

G

Select the COASITE option in the Navigation Pane to add concurrent or consecutive sentencing information when:

The associated sentence is on a case that was sentenced in another circuit OR the defendant is sentenced in another county within the same circuit, but the information is not available in JIS.

 

Served: Identifies the time to be applied as a credit to the sentence.

 

Sign: Identifies the date the sentence order was signed. Defaults to the current date and the sentence signed date for the docket code.

Start: Identifies the date the defendant begins serving the sentence. This defaults to the date entered in the Signed field, but can be modified if necessary.

Parole: Currently, this field is not used in Missouri courts.

Judge: Identifies the ID of the legal party who signed the sentence order. This field auto-fills with the ID of the legal party associated to the case, but can be modified, if necessary. The Judge ID LOV button accesses the Legal Category Selection Query (CPILCAT) form to search for the appropriate ID.

Completion: Currently, this field is not used in Missouri courts.

Text: Alpha or numeric text that identifies specific conditions as noted on the Program/Facility (CZAPROG) form.

 

SES: Place a check mark in the box to indicate that the sentence is suspended (SES).

!

If the court suspends execution of a sentence which is later imposed, do NOT modify the original record by removing the check box or changing the dates.

It is imperative that you access a new record and enter the sentence information with the correct dates, leaving the SES indicator blank.

This process ensures correct reporting of the sentencing history.

 

Docket: Enter the Sentence Ordered (OSENT) docket code to append sentencing site defined information to the Docket Text field.

CMADISP Procedures

 

Procedures: Amending Charges

L

If it is necessary to change a charge back to the original charge code after it has been amended, use the Amend Charge to Original option in the Navigation Pane. The "C” maintenance code is removed from the original charge and added to the amended charge.

 

Steps

Process

1.    Open CMADISP.

  • Type CMADISP in the Direct Access field and press the Enter key.

2.    Enter the Case ID, Party ID or both IDs, if known, in the Control Block.

  • Type the Case ID in the Case ID field OR click the Case ID LOV button to search for the appropriate case.

  • Type the Party ID in the Party ID field OR click the Party ID LOV button to search for the appropriate ID.

3.    Move to the Charge Tab.

  • Click the Next Block icon OR press Ctrl+PgDn.

4.    Select the charge to be amended.

  • Click the appropriate charge to highlight the record.

5.    Enter the amended charge code.

  • Click the Change Violation option in the Navigation Pane.

  • In the new record, enter the amended charge code OR click the Charge Code LOV button to search for the appropriate code.

  • Highlight the appropriate code and Click the Select icon to return to CMADISP.

  • Move to the NCIC field.

6.    Enter the NCIC modifier code.

  • Click the NCIC LOV button to select the appropriate modifier.

  • Move to the Filing Date and Time fields.

7.    Enter the date the amended information or complaint was filed.

  • The Filing Date field auto-fills with the system date.

  • Type the date the amended charge was filed.

  • Move to the Charge Time field.

8.    Do not modify this field. 

  • The Filing Time field auto-fills with the time associated to the filing of the original charge. This is NOT the time associated to the filing of the amended complaint or information. Do not change this field.

  • Move to the Text field.

9.    Enter additional information regarding the amended charge.

  • Type text that identifies specific information relating to the amended charge.

10.  Save the information.

  • Click the Save icon.

11.  Exit CMADISP.

  • Click the Exit icon.

Procedures: Disposing Charges

Steps

Process

1.    Open CMADISP.

  • Type CMADISP in the Direct Access field and press the Enter key.

2.    Enter the Case ID, Party ID or both IDs, if known, in the Control Block.

  • Type the Case ID in the Case ID field OR click the Case ID LOV button to search for the appropriate case.

  • Type the Party ID in the Party ID field click the Party ID LOV button to search for the appropriate ID.

3.    Move to the Disposition Tab.

  • Click the Disposition Tab OR press Ctrl+PgDn two times.

4.    Select the charge to be disposed.

  • Click the appropriate charge to highlight the record.

5.    Enter the disposition of the charge.

  • Type the disposition code OR click the Disp LOV button to search for the appropriate disposition.

6.    Save the information.

  • Click the Save icon.

7.    Exit CMADISP.

  • Click the Exit icon.

 

!

If the prosecuting attorney has filed charges "in the alternate," go to Case Initiation Maintenance (CMAINIT), Charge Tab and change the ticket number on the charge that was dismissed to 999999999 (9 nines). Leave the valid ticket number on the charge that the defendant pleaded guilty to.

Procedures: Modifying a Charge Disposition

Steps

Process

1.    Open CMADISP.

  • Type CMADISP in the Direct Access field and press the Enter key.

2.    Enter the Case ID, Party ID or both IDs, if known, in the Control Block.

  • Type the Case ID in the Case ID field OR click the Case ID LOV button to search for the appropriate case.

  • Type the Party ID in the Party ID field OR click the Party ID LOV button to search for the appropriate ID.

3.    Move to the Disposition Tab.

  • Click the Disposition Tab OR press Ctrl+PgDn two times.

4.    Select the charge for which the disposition is to be changed.

  • Click the appropriate charge to highlight the record.

5.    Change the disposition.

  • Click the Change Disposition option in the Navigation Pane.

  • In the new record, enter new disposition code OR click the Disp LOV button to search for the appropriate code.

  • Move to the Disp Date field.

6.    Enter the date the disposition was changed.

  • The Disp Date field auto-fills with the system date.

  • Type the date the disposition was changed.

7.    Save the information.

  • Click the Save icon.

8.    Exit CMADISP.

  • Click the Exit icon.

 

!

The Change Disposition option in the Navigation Pane should only be used when a disposition has been entered in error.

The ECH Disposition reporting process will resend to the Highway Patrol any disposition that has been changed.

Procedures: Deleting a Charge Disposition

Steps

Process

1.    Determine if sentence records are associated to the charge.

  • If a sentence association exists, it must be removed prior to deleting the disposition of the charge. Please refer to the Procedures: Deleting a Sentence for further instructions on deleting sentence records.

2.    Open CMADISP.

  • Type CMADISP in the Direct Access field and press the Enter k key.

3.    Enter the Case ID, Party ID or both IDs, if known, in the Control Block.

  • Type the Case ID in the Case ID field click the Case ID LOV button to search for the appropriate case.

  • Type the Party ID in the Party ID field OR click the Party ID LOV button to search for the appropriate ID.

4.    Move to the Disposition Tab.

  • Click the Disposition Tab OR press Ctrl+PgDn two times.

5.    Delete the disposition.

  • Click the Delete Disposition option in the Navigation Pane.

6.    Save the information.

  • Click the Save icon.

7.    Exit CMADISP

  • Click the Exit icon.

Procedures: Associating a Sentence to a Charge

Steps

Process

1.    Open Related Disposition (CMADISP).

  • Type CMADISP in the Direct Access field and press the Enter key.

2.    Enter the Case ID, Party ID or both IDs, if known, in the Control Block.

  • Type the Case ID in the Case ID field OR click the Case ID LOV button to search for the appropriate case.

  • Type the Party ID in the Party ID field OR click the Party ID LOV button to search for the appropriate ID.

3.    Move to the Sentence Tab.

  • Click the Sentence Tab OR press Ctrl+PgDn three times.

4.    Verify the Case ID associated to the charges to be sentenced.

  • Verify the Case ID in the Case ID field is the correct ID to associate to the charges and sentence.

5.    Enter the charge to be sentenced.

  • Click the Charge Code LOV button.

  • In the window, select the charge(s) to be sentenced.

  • If multiple charges were selected, upon return to the Sentence Tab, the check box contains a check mark.

6.    The Charge No. field is system maintained.

  • The Chrge No. field is system maintained and displays the sequential number assigned to the first charge displayed in the window.

7.    Enter the sentence the defendant is receiving.

  • Type the sentence code OR click the Sent LOV button and select the appropriate sentence code.

  • Click the OK button.

8.    Enter the length of the sentence.

  • Type the appropriate number for the length of the sentence.

  • Move to the Unit field

  • Type the unit of measurement for the sentence OR click the Unit LOV button to select the appropriate unit.

  • Move to the Served field.

9.    Indicate time served, if credit is to be given.

  • Type the appropriate number for the length of the time served.

  • Move to the Unit field.

  • Type the unit of measurement for the sentence OR click the Unit LOV button to select the appropriate unit.

  • Move to the Signed field.

10.  Enter the date the sentencing order was signed.

  • Type in the date the legal party signed the sentencing order.

  • Move to the Start field.

11.  Enter the date the defendant begins serving the sentence.

  • Type the date the sentence begins.

  • Move to the Judge field.

12.  Enter the ID of the legal party who signed the sentencing order.

  • The ID of the active judge on the case will auto-fill. If it does not, type the ID OR click the Judge LOV button to search for the appropriate legal party.

  • Move to the Text field.

13.  Enter text indicating the program information associated to the sentence, if appropriate.

  • Type text identifying the associated program entry made on the Programs/Services (CZAPROG) form.

  • Move to the Docket field.

14.  Enter the appropriate docket code to facilitate displaying site defined sentencing information.

  • Type OSENT in the Docket Code field.

15.  Save the information.

  • Click the Save icon.

16.  Enter site defined information and select the values to be added to the Docket Text field.

17.  Save the site information.

  • Click the Save icon.

18.  Exit Site-Defined Fields Update (COASITE).

  • Click the Exit icon.

19.  Enter additional sentencing record, if necessary.

  • Repeat steps 4 - 18.

20.  Exit CMADISP.

  • Click the Exit icon.

Procedures: Deleting a Sentence

!

Deleting Criminal Sentences

Use the Related Disposition (CMADISP) form to delete criminal sentences only when the sentence information (code, date, etc.) is entered in error or if the sentence is set aside. Then the entire sentence entry is deleted.

 

!

Deleting a sentence record does not remove associated facilities records on the Program/Services (CZAPROG) form. To delete a facility record, highlight the record and select the Delete option in the Navigation Pane.

When a sentence record is deleted, all associated site defined records and docket associations are also deleted. To delete docket codes that are associated to the sentence, use the Docket Change/Delete (CDACDDK) form.

Fees associated to a sentence record must be zeroed out on the Case Party/Account Detail (CBAACCD) form before the sentence can be deleted.

 

Steps

Process

1.    Open CMADISP.

  • Type CMADISP in the Direct Access field and press the Enter key

2.    Enter the Case ID, Party ID or both IDs, if known, in the Control Block.

  • Type the Case ID in the Case ID field OR click the Case ID LOV button to search for the appropriate case.

  • Type the Party ID in the Party ID field OR click the Party ID LOV button to search for the appropriate ID.

3.    Move to the Sentence Tab.

  • Click the Sentence Tab OR press Ctrl+PgDn three times.

4.    Select the sentence to be deleted.

  • Click the appropriate sentence to highlight the record.

5.    Delete the sentence.

  • Click the Delete Sentence option in the Navigation Pane.

  • Select Yes in the alert box.

6.    Save the information.

  • Click the Save icon.

7.    Exit CMADISP.

  • Click the Exit icon.

Sentence Detailed Inquiry (CRISENT)

Use the Sentence Detailed Inquiry (CRISENT) form to view sentencing information for convicted persons. This is an inquiry only form; changes cannot be made to information displayed on this form. Access the form by typing CRISENT in the Direct Access field. The following form opens:

L

Selection for information in the Control Block is made using one or both of the available fields.

 

Control Block

Party ID: Identifies the ID of the party associated to a sentence. The Party ID LOV button accesses the Person/Name ID Query (CPIIDEN) form to search for the appropriate party. (Optional)

Sentence: Identifies a type of sentence. The Sentence LOV button contains a list of sentence codes. (Optional)

Navigation Pane

Sealed Case Reason Description: Activates when the case is sealed. Accesses the Sealed Reason Window.

Sentence Text Window: Accesses the Sentence Text Description Window to view text associated to the sentence.

Sentence Information Block

L

Information displayed corresponds to the search criteria entered in the Control Block.

Example: If the Party ID and Sentence fields are utilized in the Control Block, both types of information populate the Sentencing Block.

If a Party ID is entered in the Control Block, all sentencing information for that party displays.

If a sentence type is entered in the Control Block, all parties associated to the sentence type display.

 

Case ID: Displays the Case IDs meeting the criteria entered in the Control Block. The case description displays in the field located directly to the right upon entry.

Party: Displays the ID of the party associated to the sentence.

Charge: Identifies the system entry number of the displayed charge, the charge code and the description of the charge.

Sentence: Indicates the sentence associated to the charge.

Start Date: Indicates the date the sentence began, if applicable.

Sentence Length: Indicates the total amount of time on the sentence.

Served Length: Indicates the amount of time served on the sentence, if applicable.

Time Remaining: Indicates the time remaining on the sentence in years, months, days and minutes, if applicable.

Probation: Indicates the date the party is eligible for parole, if applicable.

Concurrent: Indicates that there are concurrent sentences if a check mark is in the box.

Consecutive: Indicates that there are consecutive sentences if a check mark is in the box.

Sentence Text: Indicates that text is associated to the sentence by placing a check mark in the box. Highlight the record and select the Sentence Text option in the Navigation Pane.

Judge: Indicates the Judge that is assigned to the case.

Completion Date: Indicates the date the sentence is complete.

Case.net Information

A charge appears on Case.net unless it is:

 

OR the charge disposition is one identified in the following list:

Disp. Code

Description

DDCT

DISMISSED BY CT WITHOUT PREJ

DDCTP

DISMISSED BY CT WITH PREJUDICE

DDIDE

DISMISSED DEATH OF DEFENDANT

DDST

DISMISSED BY STATE/NOLLE PROS

DDUPC

DISMISSED UPON PAYMENT OF COST

DJNGM

JURY VERD NT GLTY MENTL DIS/DEF

DJVNG

JURY VERDICT NOT GUILTY

DNCOP

DEFT NOT COMPETENT TO PROCEED

DTCNG

TRIED/COURT- NOT GUILTY

DTNGM

TRIED/C - NT GLTY MENTL DIS/DEF

 

If all charges are either Dismissed, Nolled, or disposed with a finding of Not Guilty, enter the appropriate case disposition docket code on the Docket Association Entry (CDADOCT) form to remove the case from Case.net. 

L

If a charge has already been sentenced, you can change the disposition code to another "Guilty" code that allows a sentence to be added.

  • An example would be changing a DDGTP (Guilty Plea) to a DJVGT (Jury Verdict Guilty).

If you need to change a "Guilty" code that has already been sentenced to a "Non-Guilty" code, delete the sentence then change the charge disposition. Please refer to the Sentence Tab for further instructions.

  • An example would be changing a DDGTP (Guilty Plea) to a DJVNG (Jury Verdict-Not Guilty).

Charge Disposition Codes

MISSOURI JUDICIARY
Charge Code Disposition (CTRDISP)

Code

Description

Sentence Ind

Code

Description

Sentence Ind

DALFO

Alford Plea

Y

DJVNG

Jury Verdict-Not Guilty

N

DBOAP

Boundover to Cir after Pre Hr

N

DNCOP

Deft Not Competent to Proceed

N

DBOJI

Boundover-Jury Indictment

N

DNGFC

Do Not Use Fine Center

N

DBOWP

Bndover Circ-Waive Prel Hrng

N

DOTFP

Other Final Disposition

N

DCCAC

Case Consol into Another Case

N

DPAFI

Do Not Use Fine Center

N

DCIDJ

Civil Infraction Default Judgment

N

DREAS

Remanded to Associate

N

DCERT

Case Certified

N

DRTFC

Removed to Federal Court

N

DCOV

Change of Venue

N

DTCGL

Tried/Court-Guilty

Y

DDCT

Dismissed by Ct Without Prej

N

DTCNG

Tried/Court-Not Guilty

N

DDCTP

Dismissed by Ct With Prejudice

N

DTNGM

Tried/Ct-Nt Glty Mentl Dis/Def

Y

DDGPW

Guilty Plea Written

Y

VADS

Allegation Dismissed

N

DDGTP

Guilty Plea

Y

VANT

Allegation Not True

N

DDIDE

Dismissed Death of Defendant

N

VAR

Allegation Rejected

N

DDST

Dismissed by State/Nolle Pros

N

VAT

Allegation True

N

DDUPC

Dismissed upon Payment of Cost

N

VDPT

Alleg Disputed Petition Filed

N

DEXOR

Extradition Ordered

N

VNOT

No Action Taken

N

DJNGM

Jry Verd Nt Glty Mentl Dis/Def

Y

VTTP

Alleg Transferred to Petition

N

DJVGT

Jury Verdict-Guilty

Y

VCERT

Juvenile Certified

 

Site Defined Fields (COASITE)

Use the Site Defined Fields Update (COASITE) form to capture information required for reporting to other agencies. Click on the COASITE option in the Navigation Pane. The following form opens:

The fields displayed related directly to the type of sentence entered on the Related Disposition (CMADISP) form.

L

You have the capability to enter the site-defined information once and apply it to all sentences that are the same type and date. Place a check mark next to the charge codes that you want to apply the same information to.

 

L

Site-defined information can be more easily viewed by attaching it as docket text to the OSENT (Defendant Sentenced) code. Place a check mark in the box located beside the specific value to be included as docket text. Use the Select All option in the Navigation Pane to indicate that all values are to be included.

The site-defined information is placed at the end of any docket text previously saved to the OSENT docket code. Subsequent updates that add values are appended accordingly.

Should a previously selected value need to be removed, edit the Docket Text field as necessary.

 

Navigation Pane

List Values: Accesses a list of values specific to the highlighted record.

L

If the value of the field is Y (yes) or N (no) and the field is left blank, the default is NO for reporting purposes.

 

All Values: When selected, indicates that all the records with an identified value display as docket text.

With the exception of SIS, the following Offender Codes exist on COASITE for all sentence types:

  • FOAGG: Aggravated Offender
 
  • FOPPO: Prior & Persistent Offender
  • FOCHR: Chronic Offender
 
  • FOPRD: Prior Drug Offender
  • FOCLX: Class X Offender
 
  • FOPRI: Prior Offender
  • FODAN: Dangerous Offender
 
  • FOPRT: Prior Offender (Intx Tr Off)
  • FONOC: No Offender Code
 
  • FOPRV: Prior Domestic Viol Offender
  • FOPDP: Prior Dangerous & Persist
 
  • FOPRX: Predatory Sexual Offender
  • FOPED: Persistent Drug Offender
 
  • FOPST: Persist Offender (Intx Tr Off)
  • FOPER: Persistent Offender
 
  • FOPSV: Persist Domestic Viol Offender
  • FOPMO: Persistent Misd Offender
 
  • FOPSX: Persist Sexual Offender

 

The following fields display with the indicated sentence type.

Suspended Imposition of Sentence (SIS)

25.035/29.15 Ineffect Counsel: Indicates there is a reason to believe that the defendant has received ineffective assistance of counsel.

Allocution: Indicates if the court informed the defendant of the verdict/finding, asking the defendant whether they have anything to say why judgment should not be pronounced, AND the court finds that no sufficient cause to the contrary has been shown or appears to the court.

Incarceration DOC (DOC)

Authorize Additional Officer: Indicates if an additional officer or guard is authorized for transporting the defendant to the incarceration location.

Addl Pts Prop Damange/Pers Inj: Indicates if additional points are assessed.

Deliver Certif Copy of Judmt: Indicates if the clerk is to deliver a certified copy of the judgment and commitment to the sheriff.

Crim Hist Prob Log Override: Indicates if this record should be not be included on the Criminal History Problem Log and the record be reported to the Missouri State Highway Patrol.

G

Criminal

The majority of the time a case ends up on the Criminal History Problem Log is due to a data entry error.

Occasionally, there are times when the data entered in JIS is correct and needs to be sent as is to the Highway Patrol. If that is the case, the criminal history override can be used. To override, choose the value of "Yes" for the Crim Hist Prob Log Override.

This can only be used for specific errors, and those errors have a notation in the Error Conditions column.

See the Criminal History Reporting Error Messages topic for additional information. Do not use this Override unless the data entered in JIS is correct and reflects what the judge actually ordered.

 

Conc/Cons Case & County: Indicates if the sentence is to run concurrent or consecutive with a sentence from another county.  Enter the case number, a space and then the county.

24.035/29.15 Ineffect Counsel: Indicates if there is reason to believe that the defendant has received ineffective assistance of counsel.

Allocution: Indicates if the court informed the defendant of the verdict/finding, asking the defendant whether they have anything to say why judgment should not be pronounced and the court finds that no sufficient cause to the contrary has been shown or appears to the court.

Offender Code: Indicates the appropriate offender code, if the court has found the defendant to fall in an offender category. The Offender Code LOV button displays a list of offender codes.

Department of Correction Programs: Indicates the defendant has been placed in one or more, of the following programs. Place a Y in the field next to the appropriate program.

  • Comm Corr Int Super 217.777

 

  • Long Term Sub Abuse 217.362

  • Instit Drug Trmt 217.785

 

  • Regi Discipline Prgm 217.378

  • Non Inst Drug Trmt 217.785

 

  • Sex Offender Assess 559.115

  • Death Penalty

 

  • Shock Incarceration 559.115

  • General Population

 

  • Inst Trmt Program 559.115

  • Life without Parole

 

  • Shock Incar Program

  • Life in Prison

 

 

 

Incarceration County Jail (JAL)

Authorize Additional Officer: Indicates if an additional officer or guard is authorized for transporting the defendant to the incarceration location.

Addl Pts Prop Damage/Pers Inj: Indicates if additional points are assessed.

Deliver Certif Copy of Judmt: Indicates if the clerk is to deliver a certified copy of the judgment and commitment to the sheriff.

Conc/Cons Case & County: Indicates if the sentence is to run concurrent or consecutive with a sentence from another county. Enter the case number, a space and then the county.

24.035/29.15 Ineffect Counsel: Indicates there is a reason to believe that the defendant has received ineffective assistance of counsel.

Incarceration Location: Indicates the location where the defendant is to be incarcerated.

Allocution: Indicates if the court informed the defendant of the verdict/finding, asking the defendant whether they have anything to say why judgment should not be pronounced, AND the court finds that no sufficient cause to the contrary has been shown or appears to the court.

Offender Code: Indicates the appropriate offender code, if the court has found the defendant to fall in an offender category. The Offender Code LOV button displays a list of offender codes.

Fine (FIN)

L

ETR pulls the fine amount from the Case/Party Account Detail (CBAACCD) form or the fines windows in the Initiation Maintenance (CMADISP) form. It is not necessary to fill out the fine amount on COASITE.

 

Addl Pts Prop Damage/Pers Inj: Indicates if additional points are assessed.

24.035/29.15 Ineffect Counsel: Indicates there is a reason to believe that the defendant has received ineffective assistance of counsel.

Allocution: Indicates if the court informed the defendant of the verdict/finding, asking the defendant whether they have anything to say why judgment should not be pronounced, AND the court finds that no sufficient cause to the contrary has been shown or appears to the court.

Offender Code: Indicates the appropriate offender code, if the court has found the defendant to fall in an offender category. The LOV button displays a list of offender codes.

Fine Amount Total: Indicates the total fine set by the judge, regardless of what the defendant is ordered to pay (for example, the sentence amount is $500.00 even though the stay amount is $300.00).

Fine Stay Amount: Indicates the amount of the total fine that is being suspended (i.e., in the above example, $300 would be entered in this field).

Fine Stay Reason: Indicates the reason that a fine is being stayed. The LOV button displays a list of reason codes.

Procedures: Entering Sentencing Site Defined Information

Steps

Process

1.    Open CMADISP.

  • Type CMADISP in the Direct Access field and press the Enter key.

2.    Enter sentencing information.

  • Please refer to Procedures: Associating a Sentence to a Charge (Steps 1 - 15).

3.    Access the site defined form.

  • Click the Site Defined Fields Update (COASITE) option in the Navigation Pane.

4.    Select which charge(s) will have the site defined information.

  • Place a check in the box by the charge(s) OR click Select All in the Navigation Pane to select all charges as appropriate.

5.    Enter the necessary sentencing information.

  • Highlight the desired field.

  • Click the List Values option in the Navigation Pane.

  • Select the correct value.

  • Repeat this step for each required field.

6.    Indicate which record(s) is to be added to the docket text field.

  • Place a check in the box located beside the value(s) to be associated as text to the OSENT code on the Docket Association Entry (CDADOCT) form.

7.    Save the information.

  • Click the Save icon.

8.    Exit COASITE.

  • Click the Exit icon.

9.    Exit CMADISP.

  • Click the Exit icon.

Disposition Query (CDIDISP)

Use the Disposition Query (CDIDISP) form to view those cases that have final or disposing docket entry indicators. This is an inquiry only form; changes cannot be made to information displayed on this form. Access the form by typing CDIDISP in the Direct Access field. The following form opens:

L

Selection for information is made using one or more of the following fields: Case ID, Date and/or Amount. Enter all or a portion of the search parameter using a wildcard (for example, %00CR%, %NOV% or %200%).

Press F8 to execute the query. Identifying the search criteria improves system response time.

 

L

Cases display based on the docket filing date with the most recent docket filings first.

 

Detail Block

Case ID: Indicates the ID given within the initiating process.

Disposition Description: Displays a description associated to the disposition or judgment.

Date: Displays the date the case was disposed.

Amount: Displays the final disposition amount. In the event of a non-monetary disposition, please refer to the Text information listed below.

Text: Displays a portion of associated text. To view the text, place the cursor in the Text field. Chose the Edit drop down menu and select Edit.

Jmt: Indicates a judgment has been entered on the case by displaying Yes. If no judgment has been entered, "No" displays. Highlight the record and select the Docket Entry option in the Navigation Pane to view the judgment entry, associations and text.

Charge Change/Delete (CZACDCH)

Use the Charge Change/Delete (CZACDCH) form to change or delete a charge in the following situations:

 

G

Criminal

Do NOT use this form when a charge is amended through court orders!

If the charge is to be modified/amended, please refer to the Procedures: Amending Charges for further information.

 

Access the form by typing CZACDCH in the Direct Access field. The following form opens:

Control Block

Case ID: Identifies the Case ID on which charge entries are to be changed or deleted.

 

Party Type: Indicates the party associated to the Case ID entered in the Case ID field.

Navigation Pane

Case Change/Delete: Accesses the Case Change/Delete (CDACDCA) form to change a Case ID or delete an entire case from the system.

Docket Change/Delete: Accesses the Docket Change Delete (CDACDDK) for to query on docket entries associated to a Case ID, then change the Docket Code or delete a Docket Code from a case.

Party Change/Delete: Accesses the Party Change/Delete (CDACDPT) form to query on parties associated to a Case ID, then change the Party Type Code or Party ID or delete a party from a case.

Display Block

Eligible Charge: Displays all charges that can be changed or deleted. Specific charge entries can be queried upon.

Ineligible Charge: Displays all charges that cannot be deleted due to the following associations; charge disposition or sentencing records, payments taken or fees attached.

All Charge: Displays both eligible and ineligible charges associated to the Case ID.

Information Block

Current Charge Information

When the user enters a Case ID and Party Type in the Control Block, selects a display option and moves to the Charge Block, the charge information entered previously on the Case Initiation Maintenance (CMAINIT) forms auto-fills.

Charge No.: Displays the system generated sequence number associated to the charge when first entered in the system.

Charge: Displays a charge code currently associated to the Case and Party IDs entered in the Control Block. If more than two charge codes entries are eligible for editing or deleting, the scroll bar activates.

Change/Delete Information

Change: If selected, indicates the charge highlighted in the Current Charge Information is to be changed.

Delete: If selected, indicates the charge highlighted in the Current Charge Information is to be deleted.

No Action: If selected, indicates no action is going to be taken.

Charge: Identifies the new charge code. The Charge LOV button allows the user to query for the appropriate code. The charge description auto-fills in the field to the right.

NCIC: If the NCIC modifier highlighted in the Current Charge Information is to be changed, select the NCIC LOV button and select the appropriate modifier. Not all charges require a modifier.

L

The NCIC modifier can also be changed on the Charge Tab of the Initiation Maintenance (CMAINIT) form.

 

Reason: Identifies the reason for the change or deletion. The Reason Code LOV button contains a list of Reason Codes. (Required)

Charge Level: This 2-character, unlabeled field to the right of the Reason Code Description field displays the charge level associated to the new charge code entered.

Message Block

When a Change or Delete option is selected on a specific charge code, the Message Text area displays:

 

Changing or deleting a charge code is subject to the following limitations:

 

!

It is strongly recommended that bonds NOT be associated to a charge record.

 

Procedures for Changing/Deleting Charges

 

Procedures: Changing/Deleting Eligible Charges on a Case

L

If the charge you want to change or delete was amended:

  1. Delete the amended charge and

  2. Use the Amend to Original option in the Navigation Pane on the original charge.

This will remove the "C" indicator from the Maintenance field on the Related Disposition (CMADISP) form and allow you to change or delete the charge on CZACDCH.

 

  1. Enter CZACDCH in the Direct Access Field.

  2. Enter a Case ID or click the Case ID LOV button to access the Case Query (CDICASE) form to search for a Case ID. The description auto-fills.

  3. Enter a Party Type or click the Party Type LOV button to access the Party (CDAPRTY) form to search for the appropriate party.

  4. Click one of the following radio buttons: Eligible Charge, Ineligible Charge, OR  All Charge

 

To display a specific charge:

  1. Click the Enter Query icon or press F7.

  2. Enter a Charge Code in the Charge field.

  3. Click the Execute Query icon or press F8. Scroll to view all eligible or non-eligible charges.

 

To change a Charge Code:

  1. Click the Change radio button.

  2. Enter the new code in the (new) Charge field or click the (new) Charge LOV button to search for the appropriate code.

  3. Enter the new NCIC modifier in the (new) NCIC field or click the (new) NCIC LOV button to search for the appropriate code.

  4. Enter a Reason Code in the Reason field or choose one from the Reason LOV button. The system auto-fills the reason description.

 

To delete a charge:

  1. Click the Delete radio button.

  2. Enter a Reason Code in the Reason field or choose one from the Reason LOV button. The reason description auto-fills.

 

The user can change or delete multiple charge entries at the same time. After entering all the desired information, click the Save icon. A window opens warning you that this action cannot be reversed and asks if you want to continue. If you click:

 

When you click the Clear Form or Exit icons, if there are changes that have not been saved, you are asked if you want to save the changes. If you choose Yes, a window opens warning you that the records indicated in the message area are about to change and asks if you want to continue. If you click:

 

!

If any changes or deletions are attempted on ineligible charges, the No Action radio button is automatically selected. You receive a warning message indicating that you are unable to save any changes.

Please make the adjustments requested in the message area before attempting the change/delete process. If you have difficulty with the process, contact the OSCA Help Desk for assistance.

Procedures: Delete JIS - Changing a Charge Date

To fix the following two error messages on the Traffic Tab of the Problem Log:

  1. Send an e-mail to Delete JIS with the following information:

  2. The correct date that should be placed in the Charge Date field.

  3. A print screen of the Case Initiation Maintenance (CMAINIT) form with the case and charge showing the incorrect Charge Date as displayed on the Charge Tab.

  4. A second print screen of CMAINT, the Party Tab, with the Defendant Party ID displayed.

  5. Delete JIS will return an e-mail when the charge date has been modified to the charge date provided in the e-mail (step 1).

 

!

Following this procedure will save time voiding receipts, deleting sentences, deleting dispositions and modifying the charge.

Procedure: Delete JIS - Changing a Charge Filing Date

To fix the following two error messages on the Traffic Tab of the Problem Log:

  1. Send an e-mail to Delete JIS with the following information:

  2. The correct date that should be placed in the Charge Filing Date field.

  3. A print screen of the Case Initiation Maintenance (CMAINIT) form with the case and charge showing the incorrect Charge Filing Date as displayed on the Charge Tab.

  4. A second print screen of CMAINT, the Party Tab, with the Defendant Party ID displayed.

  5. Delete JIS will return an e-mail when the charge date has been modified to the charge date provided in the e-mail (step 1).

 

!

Following this procedure will save time voiding receipts, deleting sentences, deleting dispositions and modifying the charge.

Procedure: Delete JIS - Changing a Charge Code

To fix the following two error messages on the Problem Log:

  1. Send an e-mail to Delete JIS with the following information:

  2. The correct and exact 7-digit charge code. (Delete JIS will not accept 5 digit charge codes because each charge code has an attempt or accessory modifier that may be applicable.)

  3. The NCIC modifier that corresponds to that charge code if applicable. (If the new charge code requires an NCIC modifier, the court user will have to provide the correct modifier.)

  4. A print screen of the Case Initiation Maintenance (CMAINIT) form with the case and charge showing the incorrect Charge Code as displayed on the Charge Tab.

  5. A second print screen of CMAINIT, the Party Tab, with the Defendant Party ID displayed.

  6. Delete JIS will return an e-mail when the charge date has been modified to the charge date provided in the e-mail (step 1).

 

!

Following this procedure will save time voiding receipts, deleting sentences, deleting dispositions and modifying the charge.

This procedure cannot be used on the original charge if it has been amended. It can only be used for the charge code that was disposed of.

Charge Change/Delete History (CZIHCHG)

Use the Charge Change/Delete History Query (CZIHCHG) form to view the history of change and delete activity on charge records. This is an inquiry only form; changes cannot be made to information displayed on this form. Access the form by typing CZIHCHG in the Direct Access field. The following form opens:

Control Block

User ID: Identifies the JIS User ID for which the query is to be executed. The User ID LOV contains a list of JIS users.

Activity Date From/Thru: Identifies a time frame in which to execute a query.

Case ID: Identifies the case for which the query is to be executed. The Case ID LOV button contains a list of Case IDs with changes or deletions.

Party ID: Identifies the Party ID for which the query is to be executed. The Party ID LOV button accesses a list of options to search for the appropriate Party ID.

Navigation Pane

Docket Change/Delete History Query: Accesses the Docket Change/Delete History (CDIHDOC).

Case Change/Delete History Query: Accesses the Case Change/Delete History (CDIHCAS) form.

Party Change/Delete History Query: Accesses the Party Change/Delete History (CDIHPTY) form.

Case Status Query: Accesses the Case Status (CDIESTA) form.

Charge Information Block

Case ID: Displays the Case ID associated to the changed or deleted record.

Prev Chrg: Identifies the original charge code associated to a changed or deleted record. The Previous Charge Code description displays in the field to the right.

NCIC: Displays the NCIC modifier associated to the changed or deleted charge code located in the Prev Chrg field.

New Charge: On changed records only, identifies the new Charge Code. The New Charge Code description displays in the field to the right.

NCIC: Displays the NCIC modifier associated to the charge code located in the New Charge field.

Filing Date: Displays the date the charge code was entered in the system.

Pty: Displays the Party Type Code of the person associated to the charge. The individual’s name displays in the field to the right.

Status Field: Indicates the status of the Prev Chrg field by displaying "Changed" or "Deleted."

Reason: Displays the Reason Code and description associated to the change or deletion.

User ID: Displays the JIS User ID of the individual who changed or deleted the record.

Actv Date: Displays the system date when the record was changed or deleted.

L

The form opens with your cursor in the User ID field of the Control Block. Since all fields are optional, you can move to the Case Block to view change/delete history on all cases.

To limit the query, enter data in one or more fields.

Procedures: Inquiring on Charge Change/Delete History

  1. Enter a User ID or click the User ID LOV button to select an ID and restrict records to only those changed or deleted by the entered ID. To return records for all user IDs, leave the User ID field blank.

  2. Enter the appropriate dates in the Activity Date From and Thru fields to restrict the records returned to those with activity within that time period.

  1. Enter a Case ID or click the Case ID LOV button to search for the appropriate case and restrict records to only that changed or deleted case. To return records on all cases, leave the Case ID field blank.

  2. Enter a Party ID or click the Party ID LOV button to search for the appropriate party and restrict records to only that changed or deleted party. To return records on all parties, leave the Party ID field blank.

  3. Click one of the following radio buttons: Changed Charge, Deleted Charge, OR Changed and Deleted Charge.

 

To display a specific Charge Code:

  1. Click the Enter Query icon or press F7

  2. Enter the Party Type

  3. Click the Execute Query icon or press F8

 

To query on:

 

Click the Exit icon to return to CZIHCHG. Click the Exit icon again to return to the Main Menu.

Sentence Summary Inquiry (CCISENT)

Use the Sentence Summary Inquiry (CCISENT) form to view sentencing information associated to a party, case or violation. This is an inquiry only form; changes cannot be made to information displayed on this form. Access the form by typing CCISENT in the Direct Access field. The following form opens:

L

Selection for information is made using any or all of the available fields. Any field left blank assumes the value of "All" and returns information meeting the entered parameters.

  • Enter all or a portion of the search parameter using a wildcard (for example, %MOUM%, %99CR% or %32465).

  • Press F8 to execute the query.

Identifying the search criteria improves system response time.

 

Navigation Pane

Sealed Case Reason Description (COQSEAL): Activates when the case is sealed. Accesses the Sealed Reason Window.

Detail Block

Party ID: Identifies the Party ID of a person associated to a case, violation or sentence type. The Party ID LOV button accesses the Person/Name Query (CPIIDEN) form to search for the appropriate party.

Case ID: Identifies the ID of a case associated to a party, violation or sentence type.

Case ID LOV button accesses the Case Query (CDICASE) form to search for the appropriate case.

Charge Code: Identifies the violation (charge) associated to a party, case or sentence type. The Charge Code LOV button accesses the Local Code Rule (CZRLCOD) form to search for the charge code.

Sentence Charge Code: Identifies the type of sentence associated to a party, case or violation. The Sentence Charge Code LOV button contains a list of sentence codes.

Docket: This feature is not used in Missouri courts.

Signed Date: Displays the date the sentence order was signed by the judge.

Start Date: Displays the date the sentence began.

Complete: Displays the date the sentence was completed.

Outstanding Fines: Indicates that the highlighted record has outstanding fines associated to it by a check placed in the check box. To query for only those records containing outstanding fines, select the check box and Execute the Query.