Municipal Clerk Manual – Courts with JIS - Chapter 3 - Citation Case Processing Procedures: Traffic Citation Disposition Reporting

Clerk Handbooks

Municipal Clerk Manual – Courts with JIS

		Section/Rule:	3.4
Subject:	Chapter 3 - Citation Case Processing Procedures	Publication / Adopted Date:	February 1992
Topic:	Traffic Citation Disposition Reporting	Revised / Effective Date:	March 2018

Municipal Clerk Manual
Courts with JIS
Chapter Three - Case Processing Procedures

3.4 – Traffic Citation Disposition Reporting

References
Statutes: 43.503, 43.506, 302.010 - 302.780, 307.177, 479.172, and 577.023, RSMo
Supreme Court Rules: 37.49, Form 37(a)
Court Operating Rules: N/A
Publication Date: February 1992
Revised: March 2018

Bond Forfeiture Judgments
Clerks Duties/Procedures – Courts Accepting Paper Filings and Courts Accepting eFiled Documents
Record of Conviction (ROC) Reporting – Dispositions under Chapter 302, RSMo, and Section 307.177, RSMo

Introduction

Note: Citation disposition reporting does not satisfy the reporting requirements for criminal history. See section 3.3 Criminal History Disposition Reporting in this manual for fingerprint (OCN) reporting to the Missouri State Highway Patrol (MSHP).

Clerks are required by statute to report a disposition on certain moving traffic violations.

The reporting updates the following repository of information at the state level:

Department of Revenue’s (DOR) Drivers’ Licensing and Driver Record Repository. DOR uses the record to update the person’s driving record, assess points, and enforce commercial driver’s license federal requirements.

Record of Conviction (ROC) Reporting - Dispositions under Chapter 302, RSMo, and Section 307.177, RSMo

The following traffic case dispositions must be reported within 7 days from the date of conviction

Any plea or finding of guilt for all offenses committed under

Chapter 302

RSMo, and section

307.177

RSMo, or for any state, county, or municipal moving traffic violation. (Section

302.225

, RSMo)

Note: Refer to the Missouri Charge Code Manual ROC (Records of Conviction) column to determine if a charge is reportable.

Note: A conviction with “hazardous material” (the HAZ MAT field checked on the uniform citation) involvement should be processed as a commercial vehicle violation regardless of the vehicle type.

Note: The Federal Motor Carrier Safety Improvement Act (MCSIA), 49 CFR 383, requires reporting all traffic control violations, other than parking, committed by any person holding a Commercial Drivers License (CDL) or driving a Commercial Motor Vehicle (CMV). Reporting all violations committed by CDL holders or persons in a CMV allows Missouri to meet the MCSIA reporting requirements.

All dispositions involving violations of sections

577.010

577.023

, RSMo, or violations of county or municipal ordinances involving alcohol or drug-related driving offenses. (Section

302.592

, RSMo) These offenses

include:

a. Driving while intoxicated (including prior and persistent offenders).

b. Driving with excessive blood alcohol content

c. County or municipal violations involving alcohol or drug-related driving

offenses.

For any reportable offenses, ALL dispositions must be reported

Bond Forfeiture Judgments (Section 302.010, RSMo)

When a forfeiture judgment is entered on a traffic case, JIS will send the appropriate electronic disposition report to DOR. Upon receipt of the information, DOR will treat the forfeiture as a conviction and assess points against the person’s driving record for the reportable traffic offense charged. (See section 2.3 Bond Forfeitures)

At disposition JIS will electronically transmit all reporting information entered into JIS correctly, to DOR. The clerk must work the JIS Electronic Traffic Reporting (ETR) Problem Log daily to correct any errors that are preventing the electronic reporting. DOR transfers the disposition information to MSHP for entry into DWITS as appropriate.

Electronically submitted records will receive a docket entry advising the ROC was sent and when record revision/amendments have been made as well.

Clerk’s Duties/Procedures

Courts Accepting Paper Filings and Courts Accepting eFiled Documents

Reminder: For courts using the Document Management System (DMS), while on the appropriate docket code, access the Document Management Window to attach the document(s). (See Document Management System (DMS): Procedures: DMS Link to Scan from Work Station or Procedures: Scan and Then Link to the DMS in GOLD)

1. Enter the disposition information by following procedures in section 3.1 Case Disposition Procedures of this manual. (See Procedures: Municipal Case Disposition in GOLD)

2. All information provided on the Uniform Citation should be entered in JIS at case initiation. (See Procedures: Municipal Case Processing in GOLD)

The following information is required for electronic reporting:

2.1 Citation Number

2.2 Arresting Agency ORI

2.3 Charge Location (Upon/At or Near)

2.4 Defendant’s Name

2.5 Defendant’s Date of Birth, Social Security Number and Driver’s License Number & State (at least one of the three is required)

2.6 Defendant’s Gender

2.7 Clocked Speed & Posted Speed (for speeding violations)

2.8

Charge Code

Electronic Traffic Reporting (ETR) (See Electronic Reporting Topics, Criminal, History,Traffic and NICS Reporting In GOLD)

1. CDADOCT - Custom Docket Association Entry (See Procedures: Docketing Entry in GOLD)

1.1 Any record reported to DOR will have one of the following docket codes added automatically on Docket Association Entry (CDADOCT):

ROC – Record of Traffic Disposition (processed electronically by DOR)

ROCA – Record of Amended Traffic Disposition (an update to the record, manually processed by DOR)

ROCD – Record of Deleted Traffic Disposition (delete record request, manually processed by DOR)

1.2 If the amended ROC docket entry does not appear on the docket sheet contact the OSCA Help Desk.

Note: Due to data entry errors, cases may not submit electronically to DOR. These data entry errors must be corrected so that DOR will receive the final disposition of the charges. Corrections to the data entry errors should be made daily to ensure timely reporting. To access the errors for correction run one of the following reports:

2. CWACHPL - Electronic Reporting Problem Log (See Traffic Reporting Error Messages in GOLD)

2.1 Query for all errors by location.

2.2 For each case listed, note the error description and then click on the appropriate form in the navigation pane to fix the error.

2.3 Corrected errors on the “Traffic Reporting” tab of the Electronic Traffic Reporting (ETR) Log will automatically delete when the daily process runs.

2.4 ETR transmits daily around 4:00 pm to DOR.

2.5 If an error has not been properly corrected, it will reappear after the next cycle of electronic traffic reporting (ETR) has processed.

3. JIS Reports (See Electronic Traffic Problem Log by Error Message in GOLD)

3.1 A printed copy of the problem log errors may be obtained by accessing Cognos via the link on the Court Information Center (CIC) – Public Folders – JIS Reports – Circuit Courts-All Divisions – Exceptions. Choose Electronic Traffic Problem Log by Error Message.

3.2 Run and print the report by selecting your location, selecting all error messages, and letting the “Date Queued Selection” default to the earliest and latest dates.

Note: The above reporting does not meet the criminal history reporting required under section 479.172, RSMo, nor the bi-annual report of intoxication-related traffic offenses to the circuit court. For criminal history reporting, see section 3.3 Criminal History Disposition Reporting of this manual. For the bi-annual reporting to the circuit court, see section 1.4 Administrative Procedures Reporting Requirements of this manual.