Court Operating Rules - Court Operating Rule 1: State Court Automation

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Court Operating Rules

		Section/Rule:	COR 1
Subject:	Court Operating Rule 1	Publication / Adopted Date:	August 24, 1998
Topic:	State Court Automation	Revised / Effective Date:	July 1, 2019

Court Operating Rule 1

1.00 Judicial Records: Definition
1.01 Missouri Court Automation Committee: Definition
1.02 State Judicial Records Committee: Recommendations
1.03 Statewide Court Automation System and Communications Link
1.04 Uniform Case Number
1.05 Missouri Charge Codes
1.06 Uniform Court Action Codes
1.07 Attorney Identification
1.08 Information Technology Proposals Involving Judicial Records
1.09 Developmental Projects
1.10 Control of The Statewide Court Automation System

1.00 JUDICIAL RECORDS: DEFINITION

As used in this Court Operating Rule 1, "Judicial Records," means any document, information, data or other item created, collected, or received, and maintained by any court and any division thereof, including any associated administrative support entity, regardless of physical form or storage medium used.

(Adopted April 30, 2019, effective July 1, 2019.)

1.01 MISSOURI COURT AUTOMATION COMMITTEE: DEFINITION

The Missouri court automation committee, established by section 476.055, RSMo, has decision-making authority for all aspects of statewide court automation. This includes policy, technical, financial and other aspects of statewide court automation.

(Adopted August 24, 1998, effective October 1, 1998. Amended April 30, 2019, effective July 1, 2019.)

1.02 STATE JUDICIAL RECORDS COMMITTEE: RECOMMENDATIONS

The state judicial records committee working in conjunction with the Missouri court automation committee may make recommendations to this Court concerning policy issues relating to security, dissemination of information, record keeping, and model forms and procedures.

(Adopted August 24, 1998, effective October 1, 1998.)

1.03 STATEWIDE COURT AUTOMATION SYSTEM AND COMMUNICATIONS LINK

The office of state courts administrator shall operate the statewide court automation system. The court automation system shall serve as the communications link for judicial records among all courts and with all regional, statewide, and national non-court systems.

(Adopted August 24, 1998, effective October 1, 1998. Amended April 30, 2019, effective July 1, 2019.)

1.04 UNIFORM CASE NUMBER

All courts shall use the standard case numbering system adopted by the state judicial records committee unless otherwise authorized by exception.

(Adopted August 24, 1998, effective October 1, 1998.)

1.05 MISSOURI CHARGE CODES

All courts shall use the uniform set of charge codes adopted by the state judicial records committee. A specific charge code shall be assigned by the filing party to each charge when filed.

(Adopted August 24, 1998, effective October 1, 1998. Amended April 30, 2019, effective July 1, 2019.)

1.06 UNIFORM COURT ACTION CODES

All courts shall use, in every case filed or juvenile referral made, the uniform set of court action codes adopted by the state judicial records committee in compliance with statewide court automation policies.

(Adopted August 24, 1998, effective October 1, 1998. Amended April 30, 2019, effective July 1, 2019.)

1.07 ATTORNEY IDENTIFICATION

The statewide court automation system shall utilize a uniform attorney identification number consistent with the number currently utilized by the clerk of this Court.

(Adopted August 24, 1998, effective October 1, 1998. Amended February 22, 2000; amended April 30, 2019, effective July 1, 2019.)

1.08 INFORMATION TECHNOLOGY PROPOSALS INVOLVING JUDICIAL RECORDS

Courts proposing to undertake information technology projects involving judicial records shall submit a plan for approval to the state judicial records committee and the Missouri court automation committee. The plan shall demonstrate compliance with applicable statutes, court rules, and guidelines.

(Adopted August 24, 1998, effective October 1, 1998. Amended April 30, 2019, effective July 1, 2019.)

1.09 DEVELOPMENTAL PROJECTS

Courts are encouraged to seek federal and other funds for developmental projects. If these entail information technology projects involving judicial records, they shall adhere to Court Operating Rule 1.08.

(Adopted August 24, 1998, effective October 1, 1998. Amended February 22, 2000; amended April 30, 2019, effective July 1, 2019.)

1.10 CONTROL OF THE STATEWIDE COURT AUTOMATION SYSTEM

Judicial records in digital or electronic format shall be maintained on computer equipment managed and controlled solely by the court unless otherwise approved by the Missouri court automation committee and state judicial records committee.

Any court automation system, including any pilot project, shall be implemented, operated and maintained in accordance with strict standards for the physical and information security, integrity, and privacy of judicial records in all courts.

To protect the security, integrity, privacy, and availability of judicial records and the court automation system, all users and systems connected to the networks supported by the office of state courts administrator must conform to the Missouri court automation committee approved guidelines, policies, and standards.

The state courts administrator, upon notice to the appropriate chief or presiding judge, is authorized to:

(a) restrict or revoke the privileges of any user at any time for just cause;

(b) inspect, copy, remove, or alter any data, program, or other resource that may undermine security; and

In the event of an emergency threat to the court automation system, appropriate action may be taken immediately, and the required notice shall be given as soon as reasonably practicable.

The office of state courts administrator may withhold service or support to any user, court, or division breaching the Missouri court automation committee approved guidelines, policies, and standards. Minor infractions may be reported to the appropriate appointing authority, and major infractions may result in suspension or revocation of privileges and/or support.

For the purposes of this Court Operating Rule 1.10, “minor infractions” are those actions that are contrary to the Missouri court automation committee approved guidelines, policies, and standards and cause no significant loss of operational functionality, data integrity, or data security. “Major infractions” are those actions that cause a loss of operational functionality, data integrity or data security that is significant and/or extended in duration or whose impact extends beyond the local court.

(Adopted August 24, 1998, effective October 1, 1998. Amended December 14, 1999, effective January 1, 2005; amended April 30, 2019, effective July 1, 2019; amended November 3, 2020, effective November 3, 2020.)