Municipal Clerk Manual – Courts with JIS - Chapter 1 -Administrative Procedures: Indexes to Cases

Clerk Handbooks

Municipal Clerk Manual – Courts with JIS

		Section/Rule:	1.3
Subject:	Chapter 1 -Administrative Procedures	Publication / Adopted Date:	September 1995
Topic:	Indexes to Cases	Revised / Effective Date:	May 2017

Municipal Clerk Manual
Courts with JIS
Chapter One - Administrative Procedures

1.3 - Indexes To Cases

References
Statutes: 511.440, 511.500 and 511.510
Supreme Court Rules: N/A
Court Operating Rules: 4 and 8
Publication Date: September 1995
Revised: May 2017

INTRODUCTION

Case Index Records are to be maintained on all municipal cases. Judgment index records are to be maintained on all municipal judgments.

A case index should be maintained for each case filed including traffic or non-traffic violations. The index should include the full name of the defendant, the case number, the date the case was filed with the court, and the case disposition. Confidential cases shall be accessible only to authorized personnel.

Municipal divisions - on an automated record keeping system approved by the State Judicial Records Committee in conjunction with the Missouri Court Automation Committee of the Supreme Court, including JIS are required to maintain judgment records..

OSCA is responsible for maintaining Case.net which serves as the index of records entered in JIS available over the internet. Case.net is the public access portal to the Missouri State Courts Automated Case Management System. From this webpage, the public is able to inquire on case records including docket entries, parties, judgments and charges in public records of state courts. Courts that have implemented the case management software as part of the Missouri Court Automation Program and cases that have been deemed public under the Missouri Revised Statutes can be accessed through Case.net. See the webpage at www.courts.mo.gov/casenet.

Clerk’s Duties/Procedures

Paper and eFiling Courts

1. The JIS system automatically prepares the case index records when additions or updates are made to the party records.

2. The party index can be viewed on the system through the use of the Case Inquiry and Person Inquiry forms on JIS. (See Inquiry Procedures in GOLD)

3. CZRALPH – Custom Alphabetic Party Index (See Procedures: Alphabetic Index Report in GOLD)

3.1. If required, the Custom Alphabetic Party Index List is a report available through ‘Direct Access’ in JIS.

Note:

The report information is restricted to display per User Security Authorization.

Closed Index Records (COR 4.24)

1. Use the Security Exceptions Report in OSCA Reports to verify the security on confidential cases. (See Procedures: Security Exception Report in GOLD)

NOTE:

The report information is restricted to display per User Security Authorization.

Judgment Index Records (COR 4.14)

1. CDADOCT – Custom Docket Association Entry (See Disposition & Judgment Procedures in GOLD)

1.1. A judgment record on the case will be entered with associated judgment code.

See

section 3.1, Case Disposition Procedures

for more information.

2. OSCA Reports (See Procedures: Judgment Index Report in GOLD)

2.1. Generate the Circuit Court Judgment Index.

OSCA Reports
Circuit Court Judgment Index
Security Exceptions Report

JIS Reports
CZRALPH- Custom Process Submission Control Form