Municipal Clerk Manual – Courts with JIS - Chapter 4

Clerk Handbooks

Municipal Clerk Manual – Courts with JIS

		Section/Rule:	4.1a
Subject:	Chapter 4 - Financial Procedures	Publication / Adopted Date:	October 2015
Topic:	Pay By Web	Revised / Effective Date:

Municipal Clerk Handbook
Courts with JIS
Chapter Four - Financial Procedures

4.1a – PAY BY WEB

References
Statutes:
Supreme Court Rules:
Court Operating Rules:
Publication Date: October 2015

INTRODUCTION

The Pay By Web Program is a method for defendants to pay costs due to the court by credit card, debit card, or electronic check. It is accessed through www.courts.mo.gov and Missouri Case.net.

Pay By Web is being developed in phases. At this time, the Pay By Web system is used to pay balances owed on disposed cases. Disposed means the defendant has been found or pleaded guilty on a criminal or traffic case OR there is a final judgment on a civil case. Payments typically will be posted within one business day.

The Program is voluntary to the courts that choose to accept this payment method.
Payments made using Pay By Web automatically receipt in JIS and list the cases in the Action Queue. These records are notices to the clerk that e payment was accepted electronically using Pay By Web.

The clerk reviews each case listed in the Action Queue for further case management processing.

The cashier session for each payment type automatically closes the following day. The cashier session is approved for deposit the day the session closed.

IMPLEMENT PAY BY WEB

1. Email the OSCA Accounting Assistance Unit to implement Pay By Web for the municipal court.

1.1 Email: Susan.Shields@courts.mo.gov

PAY BY WEB CLERK PROCEDURES

1. Case Review using the Action Queue (See Case File Tracking & Assignment Forms; Action Queue (CWICTAQ) in GOLD)

1.1 Periodically, throughout the day, review for cases listed in the Action Queue (CWICTAQ) to determine if further action needs taken on the case (e.g. recall a warrant, reschedule or cancel Payment Review hearings, mail compliance letters, zero out the time payment fee, etc).

1.2 Select or type in the Assigned to, PBWQUEUE

1.3 Select or type in Action Type, REVPAY

1.4 Depending on local court procedures, assign each case for review or review each case and mark complete.

2. Approve Pay By Web cashier sessions for deposit (See Accounting; Accounting – Daily and Monthly Procedures Topics; Approve Deposits in GOLD)

2.1 Each business day, the accounting supervisor create a deposit in the CBACSPV Approve Deposit screen for each Pay By Web cashier session that automatically closed from the previous day.

2.2 Suggested deposit numbers begin with the four digit year, two digit month and end with 91 for Pay By Web credit cards and 92 for Pay By Web echecks.