_Rule 103 | Electronic Filing

First Adopted: January 27, 2011

Most Recently Effective: September 01, 2011

Rule 103 | Rules of Civil Procedure | Rules Relating to Special Actions | Electronic Filing

103.01 | Electronic Filing

Rule 103 and Court Operating Rule 27 govern all matters subject to electronic filing.

(Adopted January 27, 2011; effective September 1, 2011.)

First Adopted: January 27, 2011

Most Recently Effective: September 01, 2011

Rule 103 | Rules of Civil Procedure | Rules Relating to Special Actions | Electronic Filing

103.02 | Registration

Registration for electronic filing shall be made as required by Court Operating Rule 27.

(Adopted January 27, 2011; effective September 1, 2011.)

First Adopted: January 27, 2011

Most Recently Effective: September 01, 2011

Rule 103 | Rules of Civil Procedure | Rules Relating to Special Actions | Electronic Filing

103.03 | Files of the Court

(a) When a court accepts an electronic document for filing, the electronic document is the official court record.

(b) If a court digitizes, records, scans, or otherwise reproduces a document that is filed in paper into an electronic record, document, or image, the electronic record, document, or image is the official court record. The court may then destroy the paper document unless that document is required to be preserved by law or court order.

(Adopted January 27, 2011; effective September 1, 2011.)

First Adopted: January 27, 2011

Most Recently Effective: January 01, 2018

Rule 103 | Rules of Civil Procedure | Rules Relating to Special Actions | Electronic Filing

103.04 | Format of Electronically Filed Documents

(a) An electronic document shall be filed in the PDF format as defined in Court Operating Rule 27 and shall be formatted in accordance with the applicable rules governing formatting of paper documents, including page and word limits. Color coding of electronic documents is not required.

(b) Electronic documents that are part of the official court record shall be self-contained and shall not contain hyperlinks other than those generated by the electronic filing system.

(c) For the convenience of the court, in addition to any electronic document filed as the official court record, a party or amicus curiae may submit to the court a copy of an electronic document on a read-only disc (CD-R or DVD-R). A copy of any such disc also shall be provided to all other counsel and all self-represented parties.

The electronic document shall be submitted in text searchable PDF that must be identical in content and format as the electronic document filed as the official court record, except that the document may also include hyperlinks to the complete text of any authorities cited therein and to any document or other material contained in the record on appeal. In order for the hyperlinks to function properly, the record (or the cited portions of the record) and authorities must be included on the same disc as the electronic document.

An adhesive label shall be affixed to each disc legibly identifying:

(1) The caption of the case;

(2) The party or amicus curiae filing the disk;

(3) The disc number (e.g., "Disc 1 of 2").

The filing party shall certify that the disc has been scanned for viruses and that it is virus-free.

(d) An electronic document requiring a signature shall be signed by an original signature, stamped signature or an electronic graphic representation of a signature, or in the following manner: /s/ John or Jane Person.

(Adopted January 27, 2011; effective September 1, 2011. Amended June 30, 2018, effective January 1, 2018.)

First Adopted: January 27, 2011

Most Recently Effective: July 01, 2014

Rule 103 | Rules of Civil Procedure | Rules Relating to Special Actions | Electronic Filing

103.05 | Electronic Filing With The Court

(a) Any filing shall be made with the clerk of the court through the electronic filing system unless otherwise required by law. Attachments, including exhibits, that are part of any filing shall be filed electronically at the same time.

(b) An attachment or exhibit that exceeds the technical standards for the electronic filing system or is unable to be electronically filed may be filed with the court on approved media as defined in Court Operating Rule 27 or may be filed as multiple electronic documents.

(c) A legal file that exceeds the technical standards for the electronic filing system or is unable to be electronically filed may with the approval of the court be filed with the court on approved media as defined in Court Operating Rule 27 or may be filed as multiple electronic documents.

(d) When any item is filed on approved media as defined in Court Operating Rule 27, a notice of filing shall be filed through the electronic filing system.

(Adopted January 27, 2011, effective September 1, 2011. Amended December 19, 2013, effective July 1, 2014.)

First Adopted: January 27, 2011

Most Recently Effective: September 01, 2011

Rule 103 | Rules of Civil Procedure | Rules Relating to Special Actions | Electronic Filing

103.06 | Electronic Filing Deadlines

(a) Electronic filing is permitted at all times when the electronic filing system is available. If the electronic filing system is unavailable at the time the user attempts to file a document, the registered user shall make reasonable efforts to file the document as soon as the unavailability ends.

(b) If a registered user believes the unavailability of the electronic filing system prevented a timely filing to the party's prejudice, the registered user may submit a motion to the court within ten days of the user's first unsuccessful attempt to file the document. The motion shall state the date and time of the first unsuccessful attempt to file the document electronically and why the delay was prejudicial.

(c) If the court determines that the unavailability of the electronic filing system prevented the court from receiving the filing, the court shall deem the document filed on the day that the user initially attempted to file the document.

(d) The filing deadline for any document filed electronically is 11:59:59 p.m. central time.

(e) A document is submitted for filing when the electronic filing system receives the document and sends a confirmation receipt to the filer. The electronic filing system will issue a confirmation receipt that includes the date and time.

(f) If the clerk accepts a document for filing, the date and time of filing entered in the case management system shall be the date and time the electronic filing system received the document. The electronic filing system will affix the date and time of filing on the document.

(Adopted January 27, 2011; effective September 1, 2011.)

First Adopted: January 27, 2011

Most Recently Effective: July 01, 2014

Rule 103 | Rules of Civil Procedure | Rules Relating to Special Actions | Electronic Filing

103.07 | Verified Documents and Affidavits

A document required by law to be verified, to be signed under penalty of perjury, or to be signed by a notary public may be filed as an electronic document, signed electronically as provided in Rule 103.04(d), if the affiant, declarant, or notary public has signed a paper document. Until the entire case is finally disposed, the registered user shall be the custodian of the paper document.

(Adopted January 27, 2011, effective September 1, 2011. Amended December 19, 2013, effective July 1, 2014; amended June 20, 2014, effective July 1, 2014.)

First Adopted: January 27, 2011

Most Recently Effective: July 01, 2020

Rule 103 | Rules of Civil Procedure | Rules Relating to Special Actions | Electronic Filing

103.08 | Service

(a) Service shall be made to registered users through the electronic filing system and to all others as provided in Rule 43.01(c). Service by the electronic filing system is complete upon transmission except that, for the purposes of calculating the time for filing a response, a transmission made on a Saturday, Sunday, or legal holiday, or after 5:00 p.m., shall be considered complete on the next day that is not a Saturday, Sunday, or a legal holiday.

(b) Provided, however, no electronic notice shall be generated or issued by the electronic filing system for service upon a registered user or upon any other person through any other type of electronic notification service (e.g., Track this Case) upon the filing of an application or request for, or the issuance of, an execution under Rule 76.01 or a writ of garnishment under Rule 90.02.

(Adopted January 27, 2011, effective September 1, 2011. Amended December 31, 2019, effective July 1, 2020.)

First Adopted: January 27, 2011

Most Recently Effective: July 01, 2020

Rule 103 | Rules of Civil Procedure | Rules Relating to Special Actions | Electronic Filing

103.09 | Notice of Entry of Orders and Judgments

(a) Any notice from the court, including notice to the parties pursuant to Rule 74.03 or permitted by Rule 43.01(h), shall be made to the registered users through the electronic filing system and to all others as provided in Rule 43.01.

(Adopted January 27, 2011, effective September 1, 2011. Amended December 19, 2013, effective July 1, 2014; amended December 31, 2019, effective July 1, 2020.)

First Adopted: January 27, 2011

Most Recently Effective: January 01, 2017

Rule 103 | Rules of Civil Procedure | Rules Relating to Special Actions | Electronic Filing

103.10 | Issuance of Summons

If the electronic filing system is used to file a document that must be served with a summons, the clerk shall transmit the summons electronically to the registered user. The registered user shall act promptly to obtain service by one of the means prescribed in Rule 54.

(Adopted January 27, 2011, effective September 1, 2011. Amended May 19, 2016, effective January 1, 2017.)

First Adopted: January 27, 2011

Most Recently Effective: January 01, 2017

Rule 103 | Rules of Civil Procedure | Rules Relating to Special Actions | Electronic Filing

103.11 | [REPEALED]

[Repealed by order dated May 19, 2016, effective January 1, 2017.]

First Adopted: January 27, 2011

Most Recently Effective: January 01, 2017

Rule 103 | Rules of Civil Procedure | Rules Relating to Special Actions | Electronic Filing

103.12 | [REPEALED]

[Repealed by order dated May 19, 2016, effective January 1, 2017.]