court information center

Friday, October 03, 2025

iNotes Email Replacement Project

The Missouri Court Automation Committee determined iNotes is no longer viable to meet the needs of the judiciary's municipal divisions and approved a plan for migrating email, calendaring and chat functionality to Microsoft Exchange. Once migrated, you will use Outlook/Teams for your email, calendaring and chat functionality.

The Missouri Court Automation Committee also approved new Security Policy 200.19 – Court Mailbox Size Limitations. In preparation for the judiciary-wide migration to Microsoft Exchange, please review the policy. All judiciary users must be in compliance with the 30 GB (30,000 MB) mailbox size limit by December 31, 2025. 

How do I know the size of my mailbox?
1) From the inbox, in the upper left, click on the words "HCL iNotes."

ME: Notes Size 1
2) A screen similar to the one below will appear. The lines to look for are highlighted in yellow in this screen shot: Documents and Size. This example shows the mailbox is 67 MB in size and has 247 messages. Please note, after you delete content in your mailbox, it may take up to a week for your disk space and documents number to change.

ME: Notes Size 2
Even if your mailbox size is under the policy size limit, you may want to do a little cleaning. Remember, a smaller mail file will make the migration process much easier. Plus, a smaller mail file is more efficient in responsiveness and it reduces the overall disk space required for storage, which helps with nightly backups.

 iNotes Cleaning Tips

 1) From your Inbox click the 'All Documents' view
ME: iNotes All Document

Review the documents and delete any that are out-of-date, no longer necessary, etc.
  • First, sort by 'Who' to group emails by sender. You can make a quick pass through and elect to keep or discard based on who sent you the message.
  • Next, sort by 'Date' to group messages by date. You can make a quick pass reviewing older messages to determine anything that's out-of-date or no longer pertinent.
  • Then, sort by 'Size' to quickly identify the largest emails in your mail box, and help you to determine if the attachments within those messages could be printed, saved to a flash drive, or deleted.
 2) Clean up old Calendar and To Do entries
You can clean up your calendar and To Do list by deleting entries and items that are no longer current. From your calendar:

ME: iNotes Calendar
  1. Click the One Month view
  2. Then, on the right of the calendar screen click Show > Calendar Summary
  3. From this view you can select older calendar entries you no longer need and delete. 
ME: iNotes Show




What is the timeline for migration?
The email replacement work group currently is working to finalize the contract with the migration services vendor. Once the contract is in place, you will receive communication about the implementation timeline. All users need to be ready when implementation does begin. If your mailbox is not under the size limit it will not be migrated. 

The new security policy will be applied automatically in Microsoft Exchange.

A frequently asked questions page is available.

Need help? Contact the OSCA Help Desk | (888) 541-4894 | (573) 751-4377 | [email protected]