(1) Case records that are closed to the public under chapters 577 and 610, RSMo;

(2) Mental health records under chapters 630, 631 and 632, RSMo;

(3) Records pertaining to sexually violent predators, required to be sealed under section 632.513, RSMo;

(4) Juvenile division records under section 211.321, RSMo, and Rules 122.02 and 122.03;

(5) Adoption records under section 453.120, RSMo;

(6) All papers and records, other than the interlocutory or final judgment, in paternity cases under section 210.846, RSMo;

(7) Records of any grand jury proceedings under chapter 540, RSMo;

(8) No true bills;

(9) Criminal psychiatric evaluations under section 552.020.13, RSMo;

(10) Pre-sentence investigations and probation and parole reports under Rule 29.07;

(11) Treatment court division records treated confidentially by statute or federal regulation;

(12) Motions, court orders, and test results for sexually transmitted diseases that are required to be sealed under section 545.940, RSMo;

(13) Jury questionnaires maintained by the court in criminal cases under Rule 27.09;

(14) Information that identifies a person as an applicant or recipient of IV-D services under sections 454.440 and 208.120, RSMo;

(15) Search warrant until the warrant is returned or expires;

(16) Filing information sheets under COR 4.07;

(17) Information that identifies a person as a victim of a sexual offense under section 595.226, RSMo; or

(18) Any other record sealed or closed by statute, rule or order of a court of record for good cause shown.

(1) Appellate cases are considered disposed upon a mandate being issued or upon entry of a written order dismissing the case.

(2) Civil cases are considered disposed when the case is voluntarily dismissed under Rule 67.02 or a final judgment is entered. A judgment is considered final:

(A) when the time for appeal has expired and no appeal has been made; or

(B) if an appeal has been made, when the mandate or dispositional order of the appellate court has been filed in the circuit court.

(3) Criminal cases are considered disposed upon acquittal, dismissal or nolle prosequi, or after sentencing upon a plea of guilty or finding of guilt; and

(A) when the time for appeal has expired and no appeal has been made; or

(B) if an appeal has been made, when the mandate or dispositional order of the appellate court has been filed in the circuit court.

(4) Domestic relations cases are considered disposed when the case is voluntarily dismissed under Rule 67.02 or a final judgment is entered. A judgment is considered final:

(A) when the time for appeal has expired and no appeal has been made; or

(B) if an appeal has been made, when the mandate or dispositional order of the appellate court has been filed in the circuit court.

(5) Status offense, delinquency, and abuse and neglect cases are considered disposed when the jurisdiction of the juvenile division terminates. Unless terminated sooner by the court, jurisdiction terminates as a matter of law at age 21. Adoption and termination of parental rights cases are considered disposed when final judgment is entered. A judgment is considered final:

(A) when the time for appeal has expired and no appeal has been made; or

(B) if an appeal has been made, when the mandate or dispositional order of the appellate court has been filed in the circuit court.

(6) Municipal/county ordinance cases are considered disposed upon acquittal, dismissal or nolle prosequi, or after sentencing upon a plea of guilty or finding of guilt; and

(A) when the time for an appeal or application for trial de novo has expired and no appeal or application has been made; or

(B) if an appeal has been made, when the mandate or dispositional order of the appellate court has been filed in the circuit court; or

(C) if an application for trial de novo has been filed, when the dispositional order has been filed in the municipal or associate division where the case originated.

(7) Probate cases are considered disposed as follows:

(A) Abbreviated matters under chapter 473, RSMo, are considered disposed when the order is entered.

(B) Decedents' estates, guardianships, and conservatorships are considered disposed when the personal representative, guardian, or conservator is discharged.

(C) Trust case files and all other probate proceedings are considered disposed when the case is voluntarily dismissed under Rule 67.02 or a final judgment is entered. A judgment is considered final:

(i) when the time for appeal has expired and no appeal has been made; or

(ii) if an appeal has been made, when the mandate or dispositional order of the appellate court has been filed in the circuit court.

(D) Involuntary civil commitment cases are considered disposed when the order of commitment, or any extension thereof, is entered.

(E) Sexually violent predator cases are considered disposed when the individual is unconditionally released or deceased.

(8) Treatment court cases are considered disposed at the time of graduation, termination, administrative discharge, death, voluntary withdrawal or dismissal of the participant.

(1) Account ledgers;

(2) Bank statements and reconciliations;

(3) Cancelled and voided checks;

(4) Check registers;

(5) Deposit slips;

(6) Fee bills;

(7) Monthly reports of fees or fines;

(8) Copy or record of the receipts;

(9) Receipt and disbursement control journals; and

(10) Cancelled vouchers, warrants, requisition and purchase orders, and other similar records that reflect financial transactions of the court.

(1) Photocopies of statutory or case law;

(2) Copies of items received in evidence;

(3) Discovery documents, responses thereto and certificates of service. This includes, but is not limited to, depositions, interrogatories, production of documents or things, permission to enter upon land or other property, physical and mental examinations, and requests for admission;

(4) Duplicates;

(5) Proposed findings of fact and conclusions of law;

(6) Requests for continuances that do not contain orders of the court;

(7) Miscellaneous correspondence and envelopes, including transmittal letters and informal notes;

(8) Notices of hearing;

(9) Notices of filing of depositions;

(10) Proposed jury instructions;

(11) Receipts from garnishors;

(12) Subpoenas;

(13) Witness and exhibit lists;

(14) Probation progress reports; and

(15) Depositions.

(1) Records in Paper Format.

(A) If a court digitizes, records, scans or otherwise reproduces a document that is filed in paper into an electronic record, document, or image, pursuant to Rule 103.03(b), the electronic record, document or image is the official court record. The court may then destroy the paper document.

(B) If a court microfilms records following the provisions of COR 8, the paper record may be destroyed upon entry of an order of destruction.

(C) Other than the records specified in COR 8.03(a) or those records that must be permanently retained pursuant to COR 8.04.1-.7, records retained in paper format only shall be maintained until the retention period is met for the record type.

(2) Records in Electronic Format.

(A) A court using an automated case management system approved for statewide use by the Missouri Court Automation Committee or the State Judicial Records Committee may maintain records in an electronic format if:

(i) backup copies of the electronic records are stored off-site from the court; and

(ii) both the working and backup copies of the electronic records are either migrated or converted if the automated case management system is upgraded or changed in a way that prevents access to the contents of the electronic records created by the old system.

(B) Records maintained in electronic format with a retention period of fewer than 25 years, other than records that must be permanently retained pursuant to COR 8.04.1-.7, may be destroyed when the retention period is met.

(C) Records maintained in electronic format with a retention period of 25 years or more shall be microfilmed in accordance with this Court's microfilm guidelines within 25 years after the case is disposed. The electronic record may be destroyed following such microfilming.

(D) Sound recordings (digital or analog), videos, and court reporter notes (paper, digital, or tapes) may be retained in the original format for the retention periods identified in the COR 8.

(3) Records Not Listed in Retention Schedule. Any record not listed in the records retention and destruction schedule must be maintained permanently unless otherwise provided for by the State Judicial Records Committee. Any recommendations for changes to the schedule should be submitted to the State Judicial Records Committee.

(1) Confidential case records of the Supreme Court of Missouri and the court of appeals may be offered to the Missouri State Archives.

(2) Case records that are considered permanent records pursuant to sections 8.04.2-.7, RSMo, may be transferred to the Missouri State Archives 75 years after the case is disposed. Case records that are not considered permanent records pursuant to sections 8.04.2-.7, RSMo, may be transferred on a case-by-case basis after consultation with and the approval of the Missouri State Archives.

(3) The Missouri State Archives will have both physical custody and ownership of circuit court case records transferred pursuant to COR 8.03(c).

(4) Upon approval by the presiding judge of the circuit court, case records not accepted for transfer by the Missouri State Archives may be given upon request to county, city, or regional archival associations, museum associations or organizations for preservation and availability for genealogical or other study.

(1) Upon approval of the presiding judge of the respective circuit court, each court may issue orders of transfer to the Missouri State Archives of case records, which have met the retention schedules pursuant to the provisions of COR 8.

(2) Orders of transfer shall include the period of time during which such case records were filed or prepared, whether the cases include civil, criminal, domestic relations, probate, or other types of action. All orders shall be maintained by the circuit court.

(3) Notice of intent to transfer case records to the Missouri State Archives shall be made 30 days prior to transfer.

(4) After receiving the transferred case records, the Missouri State Archives, at its discretion, may reformat paper records. The Missouri State Archives may transfer case records to another agency, provided adequate steps are taken for the permanent preservation of the case record information. No further approval from the circuit court is required.

(1) Case records not required to be permanently retained and not transferred to the Missouri State Archives pursuant to COR 8.03(c) may be destroyed if they have met their minimum retention period.

(2) The presiding judge of the circuit court or the chair of the fine collection center advisory committee may issue orders of destruction of paper, microfilm or electronic records of the court, or center, respectively, which have met the retention schedules pursuant to the provisions of COR 8.

(3) Paper records may be destroyed prior to meeting the retention schedule if the records have been reduced to archival-quality microfilm.

(4) Electronic records may be destroyed after meeting the retention schedule for electronic records retention.

(5) Orders of destruction shall include the period of time during which such records were filed or prepared, whether the records include civil, criminal, domestic relations, juvenile, mental health, municipal, probate, traffic, or other type of action, the media being destroyed, and the method of destruction. All orders shall be maintained by the circuit court or the chair of the fine collection center advisory committee.

(1) When records have been damaged or destroyed by decay, vermin, fire, water or other means making their remains illegible, the custodian of the records, with an order signed by the presiding judge or the chair of the fine collection center advisory committee, may dispose of the remains. Excluding municipal division cases, financial records, Fine Collection Center cases, and non-probate associate division cases, the determination that the records are illegible should be made only after consultation with the Missouri State Archives.

(2) Regardless of case type, case records created prior to 1900 may possess historical and genealogical interest. The Missouri State Archives may be able to provide assistance for local preservation of such records. Circuit courts interested in such assistance should contact the Missouri State Archives about possible preservation projects.

(a) Case indexes for all appellate cases: permanent (index records that are stored as electronic data in an approved automated case management system where the information is properly documented and backed-up may be retained permanently in that electronic format).

(b) Exhibits: after the case is disposed and 30 days after notice to parties.

(c) Daily and monthly minutes: one year after date of entry.

(d) Financial records: five years or upon completion of audit if sooner.

(e) Writs: 10 years after issuance or denial of petition.

(f) Civil cases: 10 years after the case is disposed.

(g) Criminal cases, including motions for post-conviction relief under Rules 27.26, 29.15 and 24.035.

(1) When the sentence is 10 years or shorter: 10 years after the case is disposed.

(2) When the sentence is longer than 10 years and shorter than 25 years: 25 years after the case is disposed.

(3) When the sentence is 25 years or longer: 50 years after the case is disposed.

(h) Transcripts: retained with the case file.

(i) Other records: as provided by local court rule.

(a) Index records and docket or backer sheet for all criminal cases: permanent (index records that are stored as electronic data in an approved automated case management system where the information is properly documented and backed-up may be retained permanently in that electronic format).

(b) Case resulting in dismissal (of all charges).

(1) Minor infraction, traffic, watercraft, or conservation: (excluding more serious traffic or watercraft offenses): retain charging document, amendments to the charging document and final disposition, (if other than docket or backer sheet) for three years after the case is disposed.

(2) For all other cases: retain charging document, amendments to the charging document and final disposition (if other than docket or backer sheet) for five years after the case is disposed.

(3) Felony - remainder of case file: one year after the case is disposed.

(4) Misdemeanor or infraction - remainder of case file: six months after the case is disposed.

(c) Case resulting in acquittal, conviction, judgment, or suspended imposition of sentence.

(1) Judgment record and judgment index for all case types within COR 8.04.2(c): permanent.

(2) Minor infraction, traffic, watercraft or conservation (excluding more serious traffic or watercraft offenses): three years after the case is disposed.

(3) Misdemeanor (includes more serious traffic offenses, e.g., driving while intoxicated, boating while intoxicated, blood alcohol content, driving while revoked, driving while suspended, driving without a valid license, leaving the scene of an accident, fleeing or attempting to elude an officer; excludes minor infraction, traffic, watercraft, or conservation):

(A) Charging document, any amendments to charging document, and waiver of counsel, if applicable: 50 years after the case is disposed.

(B) Remainder of case file: 12 years after the case is disposed.

(4) Felony:

(A) With a sentence other than life or death: 50 years after the case is disposed.

(B) With a sentence of life or death: permanent.

(d) Video recording of arraignments, hearings, proceedings and sentencing (as identified in section 561.031, RSMo): three years from the date of event.

(e) Request or order for destruction of evidence when no case is filed: three years after date of request or order.

(f) Treatment Court case file: five years after the treatment case is disposed.

(g) Search warrant when no case is filed: 10 years after the date of filing.

(h) Extradition proceedings to another state, including waiver: 10 years after the case is disposed.

(a) All index records and docket or backer sheet for all civil and domestic relations cases: permanent (index records that are stored as electronic data in an approved automated case management system where the information is properly documented and backed-up may be retained permanently in that electronic format).

(b) Case resulting in dismissal.

(1) Petition and final disposition (if other than docket sheet): 10 years after the case is disposed.

(2) Remainder of case file: two years after the case is disposed.

(c) Case resulting in judgment.

(1) Judgment record and judgment index for all case types in COR 8.04.3(c): permanent.

(2) Mechanics' liens, if no suit to enforce: one year after filing.

(3) Limited driving privilege: five years after the case is disposed.

(4) Refusal of a breath test: 10 years after the case is disposed.

(5) Adult abuse, child protection, and habeas corpus: 12 years after the case is disposed.

(6) Administrative review (excluding limited driving privilege and refusal of breath test), contract (including suit for specific performance), extraordinary remedy (including but not limited to mandamus, quo warranto, injunction, temporary restraining order; excluding habeas corpus), real estate (suit to enforce mechanics' lien, landlord complaint, rent and possession, unlawful detainer), small claims, tort: 12 years after final judgment or 12 years from date judgment is revived, whichever is later.

(7) Transcript judgments (including Department of Revenue Liens): 12 years after final judgment or 12 years from date judgment is revived, whichever is later. Comment: Original judgment at associate division level is also retained permanently in the judgment index.

(8) Eminent domain, exception, foreclosure, partition, and other real estate: permanent if judgment is entered.

(9) Post-conviction relief: same as underlying case file.

(10) All domestic relations (excluding adult abuse and child protection):

(A) Administrative enforcement documents (including but not limited to wage withholding, administrative order on existing order): destroy upon receipt or no further value.

(B) Administrative orders regarding child support (establishment and modification): permanent.

(C) All other cases types: permanent.

(11) Receivership: 25 years after the case is disposed.

(a) All index records and docket sheets for all probate cases: permanent (index records that are stored as electronic data in an approved automated case management system where the information is properly documented and backed-up may be retained permanently in that electronic format).

(b) Purported wills not admitted: three years after death.

(d) Trusts: 25 years after the case is disposed.

(e) Sexual predator: permanent.

(f) Decedents' estates, wills admitted, guardianship and/or conservatorship of adults and minors: permanent.

(g) Receipts and Vouchers associated with settlements: Receipts and vouchers associated with settlements which are filed with the court in paper copy shall be treated in substantially the same manner as evidentiary exhibits retained by the court after trial in civil cases. If receipts and vouchers have been filed with the court in paper copy, the filing party may retrieve them from the court within 90 days after approval of the settlement, unless the court directs in a particular case that they be retained in the court file for a different period of time. Unless such receipts and vouchers are removed from the custody of the clerk within this time, and upon prior notice to the filing party, they may be destroyed or disposed of by the clerk at any time thereafter. (The settlements themselves, if filed on paper, shall not be destroyed or disposed of, unless they shall have been scanned or otherwise made part of the official electronic record of the case pursuant to Supreme Court Rule 103.03(b).) It shall be the responsibility of the filing party to retain such receipts and vouchers until the case shall have become final for all purposes, including the final determination of any appeals, in order that said receipts and vouchers may be made available upon order of the trial court, or in accordance with Supreme Court Rule 81.16 in the event of an appeal.

If receipts and vouchers have been filed with the court electronically as attachments to a settlement or made part of the official electronic record of the case by court personnel pursuant to Supreme Court Rule 103.03(b), the retention period shall be five years after the approval of the final settlement in the case, unless the court directs that they be retained for a longer period of time.

(h) Application for conditional release: same as the underlying case file.

(a) All index records and docket sheets for all juvenile cases: permanent (index records that are stored as electronic data in an approved automated case management system where the information is properly documented and backed-up may be retained permanently in that electronic format).

(b) Social records other than the official court file: pursuant to section 211.321, RSMo, or until juvenile reaches age 21, whichever is sooner.

(c) Status offense, abuse and neglect, and petition for abortion: until juvenile reaches age 23.

(d) Treatment Court case file: five years after the treatment case is disposed.

(e) Delinquency – adjudicated non-felony offense if committed by adult: until juvenile reaches age 23.

(f) Delinquency – adjudicated felony offense if committed by adult: 50 years after the case is disposed.

(g) Adoption and termination of parental rights: permanent.

(a) All index records for all ordinance cases: permanent (index records that are stored as electronic data in an approved automated case management system or as required by Court Operating Rule 4.14.3 where the information is properly documented and backed-up may be retained permanently in that electronic format).

(b) Case resulting in dismissal (of all charges):

(1) Charging document, amendments to the charging document, docket or backer sheet, and disposition: three years after the case is disposed.

(2) Remainder of case file: six months after the case is disposed.

(c) Case resulting in acquittal, conviction, judgment, or suspended imposition of sentence:

(1) Judgment record, judgment index for all case types within COR 8.04.6(c): permanent.

(2) Stealing and driving while intoxicated, blood alcohol content:

(A) Charging document, any amendments to the charging document, docket or backer sheet, and waiver of counsel, if applicable: 50 years after the case is disposed.

(B) Remainder of case file: 12 years after the case is disposed.

(3) Other serious ordinance offenses (e.g., driving while revoked, driving while suspended, leaving the scene of an accident, fleeing or attempting to elude an officer, driver license violations, fraud, burglary, assault and other ordinance offenses involving non-traffic related damage to a person or property): 12 years after the case is disposed (including docket or backer sheet).

(4) All other ordinance cases and parking tickets: three years after the case is disposed (including docket or backer sheet).

(d) Request or order for destruction of evidence when no case is filed: three years after date of request or order.

(e) Search warrant when no case is filed: ten years after date of filing.

(a) Court calendars: destroy.

(b) Marriage records of application or order for marriage license waivers (obsolete): 30 days after filing.

(c) Financial records (including jury payment records): five years or until completion of a state audit, if sooner.

(d) Execution book and index and minute book (obsolete): five years after last entry (if the minute book serves as the court record, the book must be retained permanently).

(e) Record books – probate (e.g., register, abstract of claims, bonds, letters, inventories, settlements, minutes): 30 years after last entry (if the record books serve as the court record, the books must be retained permanently).

(f) Official court reporters' notes (paper, digital, or tapes), sound recordings, sound recording logs, electronic copy of dictionary:

(1) A full transcript is prepared: after the appellate case is disposed.

(2) No full transcript is prepared (maintain in original format) for the following case types:

(A) Involuntary civil commitment, petition for electroconvulsive therapy: five years after hearing.

(B) Municipal or county ordinance: five years after hearing.

(C) Misdemeanor or infraction: 10 years after hearing.

(D) Civil, domestic relations, juvenile, decedents' estates, guardianship and/or conservatorship of adults and minors: 15 years after hearing.

(E) Application for conditional release, sexual predator, trust, and felony: 20 years after hearing.

(g) Grand and petit jury records:

(1) Qualification questionnaire (other than case specific questionnaire), summons, applications for postponement or disqualification or excuse from service: one year after end of jury term.

(2) Case specific questionnaires: one year after judgment or end of jury term if disposed without a verdict.

(3) Grand jury reports: two years after date of report.

(4) Master list: five years after compilation of the list.

(5) Qualified jury panel list: same as underlying case file.

(h) Court record book or permanent record book (obsolete): permanent unless a duplicate of the docket sheet, then destroy.

(i) Judgment records, records of marriages performed, special district files (e.g., water, sewer, fire), pro forma decrees of incorporation: permanent.

(j) Citizenship records (declaration of intention, naturalization): permanent.

(k) Passport records: two years after the date of processing.

(a) Personnel records maintained by the court:

(1) Applications: three years from date position vacancy is posted.

(2) Personnel files: three years from date of termination of employee.

(b) Administrative orders and directives of the local court en banc: until superseded, rescinded or of no further value.

(c) Court en banc minutes: permanent.

(d) Statistical reports: destroy when of no further value.

(e) Administrative records not otherwise specified above, including general correspondence: destroy when of no further value.