First Adopted: December 01, 1976
Most Recently Effective: September 01, 2023
Court Operating (COR) Rule 4 | Uniform Record Keeping System
COR 004.14 | Judgment Index: Criminal/Municipal
4.14.1 | Courts Using an Automated Case Management or Indexing System Approved by the State Judicial Records Committee
1) Judgment information shall be accessible through an automated search of the database by:
a) Defendant name;
b) Case number; or
c) Date of judgment.
2) Results of the search shall include:
a) Defendant name;
b) Case number;
c) Judgment/ sentence date; and
d) Summary of the judgment or sentencing order.
(Adopted December 1, 1976, effective March 1, 1977. Approved for publication August 21, 1995. Amended May 4, 1988, effective May 4, 1988; amended December 23, 2003, effective January 1, 2004.)
4.14.2 | Courts Not Using an Automated Case Management System Approved by the State Judicial Records Committee
Judgment information for each defendant, including a summary of the judgment or sentencing order shall be entered on the case index card prepared pursuant to COR 4.09.
(Adopted December 1, 1976, effective March 1, 1977. Approved for publication August 21, 1995. Amended May 4, 1988, effective May 4, 1988; amended December 23, 2003, effective January 1, 2004.)
4.14.3 | Municipal Division Legacy Automated Case Management Systems after Implementation of the Automated Case Management or Indexing System Approved by the State Judicial Records Committee
(1) Judgment information shall be maintained in an electronic format that is searchable for each case by:
(a) Defendant name;
(b) Case number;
(c) Date of judgment; and
(d) Summary of the judgment or sentencing order.
(2) The index may be downloaded from the legacy system and maintained in a searchable format such as a spreadsheet, PDF-A document, or database. The index does not have to be maintained in the original automation system from which the record was derived.
(Adopted August 15, 2023, effective September 1, 2023.)