Supreme Court of Missouri
en banc
May 2, 2016
Effective July 1, 2016
In re:
Adoption of new Court Operating Rule 8.04.9, entitled "E-mails Generated by E-filing System When Documents are Tendered and Accepted for Filing," of Court Operating Rule 8, entitled "Records Retention and Destruction."
ORDER
1. It is ordered that effective July 1, 2016, subdivision 8.04.9 of Court Operating Rule 8 be and the same is hereby adopted to read as follows:
COURT OPERATING RULE 8 -- RECORDS RETENTION AND DESTRUCTION
COURT OPERATING RULE 8.04.9 -- E-MAILS GENERATED BY E-FILING SYSTEM WHEN DOCUMENTS ARE TENDERED AND ACCEPTED FOR FILING
The electronic filing system automatically generates e-mails to counsel of record when a document is tendered and accepted for filing. These e-mails do not contain or attach copies of the document tendered or accepted for filing. Copies of these e-mails shall be maintained in the master electronic filing mailbox maintained by OSCA and in an electronic filing mailbox for the trial or appellate court in which the filing was made. These e-mails shall be maintained according to the following retention schedule:
| Type of e-mail | Master Retention Period (months) | Circuit/Court Retention Period (months) |
| Accepted | 1 | 24 |
| Automated Filing Complete | 1 | 24 |
| Automated Filing Return | 1 | 24 |
| eNotice | 1 | 24 |
| eService | 1 | 24 |
| Hold | 1 | 24 |
| My Drafts Notification | 1 | N/A |
| Recall | 1 | 24 |
| Receipt of Filing | 1 | 24 |
| Returned | 1 | 24 |
The electronic filing system also generates eService and eNotice certificates. Because these become part of the case record, they are subject to the retention schedule otherwise provided in Court Operating Rule 8 and not the retention schedule above.
2. It is ordered that notice of this order be published in the Journal of The Missouri Bar.
3. It is ordered that this order be published in the South Western Reporter.
Day - to - Day
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PATRICIA BRECKENRIDGE
Chief Justice