Supreme Court of Missouri
en banc

In re:

Repeal of subdivision 4.07, entitled "Filing Information Sheet," of Court Operating Rule 4, entitled “Uniform Record Keeping System,” and in lieu thereof adoption of a new subdivision 4.07, entitled "Filing Information Sheet," of Court Operating Rule 4, entitled “Uniform Record Keeping System."  
  1. It is ordered that effective January 1, 2014, subdivision 4.07 of Court Operating Rule 4 be and the same is hereby repealed and a new subdivision 4.07 adopted in lieu thereof to read as follows:
   

COURT OPERATING RULE 4 UNIFORM RECORD KEEPING SYSTEM
   
* * *
COURT OPERATING RULE 4.07
Filing Information Sheet
   
COURT OPERATING RULE 4.07.1  
Courts Using an Automated Case Management System Approved for Statewide Use by the State Judicial Records Committee Filing Information Sheet                            
 
1) Courts shall require a filing information sheet for each civil, domestic relations, and probate case filed.
 
2) The filing information sheet shall reflect the case type and contain the following information for each party occupying the position of or on the same side as the plaintiff or defendant, each decedent, or each ward/protectee in the case:
a) Party type;
b) Party name;
c) Date of birth if the party is a person; and
d) Social security number if the party is a person and such information is reasonably available.
 
3) Responsibility for completing these sheets is with the parties, who shall make reasonable effort to provide full information.
 
4) Courts may require the prosecuting or circuit attorney to file a filing information sheet for each criminal case filed. The filing information sheet shall contain defendant’s name, defendant’s address, date of birth and charges. If reasonably available, the filing information sheet may contain  
defendant’s social security number, height, weight, gender, race, hair color, eye color, and other information as needed by the court.
 
5) The filing information sheets are confidential records. For domestic relations cases, the filing information sheet shall be placed under seal and filed with the domestic relations case file. For all other probate, civil and criminal cases, the filing information sheet shall be filed in case number sequence and stored separately from the case file or destroyed upon entry of the information. If a court is scanning court documents, the confidential filing may be scanned and maintained at the appropriate security level and the original may be destroyed.
 
6) Filing information sheets shall not be required when the filing is made electronically, provided required information on party type, party name, date of birth and social security number is contained in the electronic submission.
 
 
COURT OPERATING RULE 4.07.2
All Other Courts
 
Courts may require a filing information sheet for each civil, domestic relations, probate, and criminal case filed. If required and if they contain social security numbers, these sheets shall be confidential records, filed in case number sequence, and stored separately from the case file or destroyed when no longer needed.

2. It is ordered that notice of this order be published in the Journal of The Missouri Bar.
 
3. It is ordered that this order be published in the South Western Reporter.

Day - to - Day

______________________________
RICHARD B. TEITELMAN
Chief Justice