court information center

1. What is Auto Create Case (ACC)?

Auto Create Case (ACC) is functionality in Show-Me Courts (SMC) that allows cases, both Violations Bureau and Non-Violations Bureau, to be initiated automatically by SMC without the court having to accept the case into the system.

2. How do I get a case to auto create?

The case must be filed with the court by the uniform citation and the AUTT - Information File by Citation docket code must be on the case. The case must be filed electronically by the prosecutor and must have the uniform citation electronically attached to the filing. There can only be one charge on the case, or two charges as long as the second charge is a seat belt violation. The event room is a required field for Non-Violations Bureau citations for the setup window. The court has to perform some initial setup for their court dates under the "Admin" Tab within SMC.

3. What is the setup that needs to be completed by the court for cases to be automatically initiated by the system?

There is some setup that will need to be completed by the court for ACC to work. This setup will be completed within the "Admin" Tab in SMC by their security point of contact. Future court dates will need to be set up within the tab and communicated to law enforcement so these future court dates are entered on the tickets.

4. How often does the court need to perform this setup?

This is a decision for each court to make. However, the court is going to want to make sure the court dates are set up prior to their law enforcement writing tickets for those court dates. Many courts have decided to make sure their setup is completed for six months to one year in advance. The setup will only need to be performed as often as the court needs to stay in front of what court date their law enforcement is writing on the tickets.

5. What if the court date the court set up in the "Admin" Tab does not match the court date on the citation the defendant received?

The court can choose to have these cases display in the Case Import queue for the court to manually accept the case into the case management system, or the court can choose to have these cases automatically initiated by the system through the ACC functionality. Please refer to Auto Create Case Help Pages for more information regarding the 'Resolve Date Conflicts' option that is available within the Auto Create Case setup.

6. Is there a way within SMC to see the list of cases that have been automatically created through the Auto Create Case (ACC) functionality?

Yes. Any case that is automatically created by the system will display in a list called ‘Auto Create Case List.’ This list can be found within Process List in SMC. Each day a case is automatically created, SMC will automatically create a new list containing all the cases that were automatically created that day for the court. The list will also contain the date that those cases were created.

7. How does the court get access to the "Admin" Tab in SMC?

The SPOC (Security Point of Contact) can grant access through the Admin Tab- Manage User Access. The roles Clerk/Judge – Access and Clerk Role – Criminal – Access. 

8. What if we do not want to use the Auto Create Case (ACC) functionality?

If your court does not want to use the ACC functionality, the court would not perform the setup on the "Admin" Tab. All cases filed electronically will then display in the Case Import queue for the court to accept the case into the system.
Note: If the location is still set to use ACC processing, but does not utilize setup records, the clerk will see the “!” on all records in case import queue that would have otherwise been available for acceptance, indicating ‘no setup records were found for this case.’

9. If we do not use the ACC functionality, will the case still be eligible for Plead and Pay?

Yes. Plead and Pay is not dependent on the court using the ACC functionality for violation bureau charges. If cases are manually entered in Enter a Case or accepted in Case Import and meet the criteria for Plead and Pay, then the case will display on Plead and Pay. If a case is initiated automatically by the system using the ACC functionality then the case will display on Plead and Pay if the case is eligible by charge code.

10. Does the PA have to use the PA Portal for the ACC functionality to work?

No. The ACC functionality will work with other prosecutor systems, such as Karpel or PAMS. OSCA has a published service or submission standard that any prosecutor vendor can write to for submission to the court.

For more information about how to set up the ‘Resolve Date Conflicts,’ please see the Auto Create Case Setup web-based training video.

11. My court requires any defendant with a charge of speeding 20-25 mph over the limit to appear in court and this charge is on the Statewide Uniform Fine Schedule. Is there a way our court can insure the defendant appears in court and the case is not eligible for Plead and Pay?

Yes. There are multiple options available so the court can ensure the defendant is to appear in court on certain charges as required by the court.
 
The court should add any charge they want defendants to appear in court on to the ‘Manually Processed Charge Codes’ section when performing their setup for Auto Create Case Setup. This will send any case filed with those charge(s) to the Case Import queue to manually accept the case. The court can then issue a summons on the case, which will remove the case from being eligible for Plead and Pay.

Also, the prosecutor can choose to file these cases by Information instead of the Uniform Citation. The case would then be accepted by the court with an AINFO – Information Filed docket code and assign a system-generated case ID, making the case ineligible for Plead and Pay.

If the ACC setup records exist but the charge code on the citation is not listed on the Statewide Uniform Fine Schedule, those cases will automatically create, but will not be Plead and Pay eligible.