First Adopted: December 01, 1976
Most Recently Effective: January 01, 2025
Court Operating (COR) Rule 4 | Uniform Record Keeping System
COR 004.07 | Filing Information Sheet
(Adopted December 1, 1976, effective March 1, 1977. Approved for publication August 21, 1995. Amended May 4, 1988, effective May 4, 1988; amended December 23, 2003, effective January 1, 2004; amended May 20, 2013, effective January 1, 2014.)
4.07.1 | Courts Using an Automated Case Management System Approved for Statewide Use by the State Judicial Records Committee Filing Information Sheet
1) Courts shall require a filing information sheet for each civil, domestic relations, and probate case filed.
2)
The filing information sheet shall reflect the case type and contain
the following information for each party occupying the position of or on
the same side as the plaintiff or defendant, each decedent, or each
ward/protectee in the case:
a) Party type;
b) Party name;
c) Date of birth if the party is a person;
d) Social security number if the party is a person and such information is reasonably available; and
e) Race/ethnicity and the source of such information if the party is a person and such information is reasonably available.
3) Responsibility for completing these sheets is with the parties, who shall make reasonable effort to provide full information.
4)
Courts shall require the prosecuting or circuit attorney to file a
filing information sheet for each criminal case filed. The filing
information sheet shall contain defendant's name, address, date of
birth, race/ethnicity and the source of such information, and charges.
If reasonably available, the filing information sheet may contain
defendant's social security number, height, weight, gender, hair color,
eye color, and other information as needed by the court.
5)
The filing information sheets are confidential records. For domestic
relations cases, the filing information sheet shall be placed under seal
and filed with the domestic relations case file. For all other probate,
civil and criminal cases, the filing information sheet shall be filed
in case number sequence and stored separately from the case file or
destroyed upon entry of the information. If a court is scanning court
documents, the confidential filing may be scanned and maintained at the
appropriate security level and the original may be destroyed.
6)
Filing information sheets shall not be required when the filing is made
electronically, provided required information on party type, party
name, date of birth, social security number, and race/ethnicity and the
source of such information is contained in the electronic submission.
(Adopted December 23, 2003, effective January 1, 2004. Amended September 16, 2009, effective January 1, 2010; amended May 20, 2013, effective January 1, 2014; amended October 3, 2023, modified March 29, 2024, effective January 1, 2025.)
4.07.2 | All Other Courts
Courts may require a filing information sheet for each civil, domestic relations, probate, and criminal case filed. If required and if they contain social security numbers, these sheets shall be confidential records, filed in case number sequence, and stored separately from the case file or destroyed when no longer needed.
(Adopted December 23, 2003, effective January 1, 2004. Amended May 20, 2013, effective January 1, 2014.)