First Adopted: December 01, 1976
Most Recently Effective: January 01, 2004
Court Operating (COR) Rule 4 | Uniform Record Keeping System
COR 004.13 | Judgment Index: Civil
(Adopted December 1, 1976, effective March 1, 1977. Approved for publication August 21, 1995. Amended May 4, 1988, effective May 4, 1988; amended December 23, 2003, effective January 1, 2004.)
4.13.1 | Courts Using an Automated Case Management or Indexing System Approved by the State Judicial Records Committee
1) Courts shall have the capability to access judgment information through an automated search of the database by:
a) Party against whom judgment was entered;
b) Case number; or
c) Date of judgment.
2) Results of the search shall include:
a) Party against whom judgment was entered;
b) Case number;
c) Date judgment was entered;
d) Name and location of court/ entity that rendered judgment;
e) Judgment amount;
f) Date judgment was satisfied or vacated; and
g) Summary of the judgment.
3) Judgments that are sealed or made confidential by order of the court shall not be accessible through an automated search of the database by persons who are not authorized to view such information.
4) Courts shall not maintain manual indexes or index cards for judgments entered after implementation of the automated system.
4.13.2 | Courts Not Using an Automated Case Management or Indexing System Approved by the State Judicial Records Committee
1) Courts shall maintain an alphabetic index of all civil judgments with indexing by the party against whom the judgment was entered. The index shall contain:
a) Party against whom judgment was entered;
b) Case number;
c) Date judgment was entered;
d) Judgment amount;
e) Date judgment was satisfied or vacated and;
f) Summary of the judgment.
2) Civil judgment records for circuit level cases shall be maintained in a form approved by the State Judicial Records Committee.
3) A card file of all judgments in associate level civil cases shall be maintained. The cards shall be filed in alphabetic order under the name of each party against whom the judgment was entered.
4) Judgments that are sealed or made confidential by order of the court shall not be entered into indexes that are accessible by persons who are not authorized to view such information.
(Adopted December 23, 2003, effective January 1, 2004.)