First Adopted: December 01, 1976
Most Recently Effective: January 01, 2004
Court Operating (COR) Rule 4 | Uniform Record Keeping System
COR 004.08 | Court Docket Sheet or Backer Sheet
(Adopted December 1, 1976, effective March 1, 1977. Approved for publication August 21, 1995. Amended May 4, 1988, effective May 4, 1988; amended December 23, 2003, effective January 1, 2004.)
4.08.1 | Courts Using an Automated Case Management System Approved by the State Judicial Records Committee
1) Courts shall maintain the following information to generate a court docket sheet as needed:
a) County where the action was filed, or if the court sits in more than one location in the same county, the county and city where filed;
b) Case type;
c) Case number;
d) Names of the respective parties;
e) Names of the respective attorneys of record;
f) Date and type of each document filed; and
g) Judicial action taken in the case, including judgments and orders.
2) Clerks shall be responsible only for docket entries into the automated system. They shall not be responsible for entries on a manual docket sheet.
(Adopted December 23, 2003, effective January 1, 2004.)
4.08.2 | Courts Not Using an Automated Case Management System Approved by the State Judicial Records Committee
1) A court docket sheet or backer sheet shall be prepared for all case types except those involving the summary administration of an estate. See COR 4.03.2) The court docket sheet shall include the same elements as set forth in COR 4.08.1(1) for courts using an approved automated system.
3) Courts shall maintain a security copy of the docket sheet for all cases except small claims, felony preliminary, and chapter 517 cases, and misdemeanor cases filed before associate circuit judges. Upon certification of such cases to the presiding judge, upon bind over of felony preliminaries for arraignment, or upon application for trial de novo at the circuit level, the clerk shall comply with the rule to maintain a security copy of the docket sheet.
4) Security copies of the court docket sheet shall be filed in case number sequence and stored separately from the case file. Upon disposition of the case, the clerk shall certify that the security copy is a true and accurate copy of the court docket sheet.
(Adopted December 23, 2003, effective January 1, 2004.)